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CALPADS error brief ยท SWDS

SWDS0621E1

Missing Enrollment Record for Eligible and Participating Special Education Student
Severity Fatal
Error type CDD
Record type SWDS

Official CALPADS rule

What CALPADS is rejecting

Students must be enrolled when they become eligible and participating in Special education

Focus fields

Fields validated

SENR Data 1.08 SSID 1.22 Enrollment Start Date 1.25 Enrollment Exit Date 1.26 Student Exit Reason Code SWDS Data 22.06 SSID 22.11 Special Education Status Effective Start Date 22.12 Special Education Status Code

Recommended correction path

Suggested resolution

CALPADS End-of-Year certification correction guide - Fatal CDD validation

SWDS0621E1: Missing Enrollment Record for Eligible and Participating Special Education Student

Students must be enrolled when they become eligible and participating in Special education

Official Version 18 validation

Severity: Fatal   Type: CDD

Eligible and Participating status requires an actual SENR enrollment when the student becomes eligible and participating.

Fields validated: SENR Data

Recommended correction path

  1. 1

    Preserve the failed record

    Save student, school, Reporting LEA, academic year, effective dates, Eligible and Participating status, and every record needed to verify an actual SENR enrollment when the student becomes eligible and participating.

  2. 2

    Confirm the SWDS status

    Verify actual eligibility and participation and its effective start date.

  3. 3

    Reconstruct statewide/local enrollment

    Review SENR at the responsible school/LEA, including transfers and overlapping segments.

  4. 4

    Test the event date

    Confirm a real enrollment exists when the status becomes Eligible and Participating.

  5. 5

    Resolve ownership

    Coordinate when enrollment or status is reported by another LEA; do not duplicate records locally.

  6. 6

    Correct the supported side

    Repair missing/mis-keyed SENR or unsupported SWDS only from evidence.

  7. 7

    Reprocess and reconcile

    Confirm enrollment, status, plan, and services align.

Before closing the correction

  • Student identity and reporting ownership are correct.
  • Eligible and Participating status is supported.
  • an actual SENR enrollment when the student becomes eligible and participating is supported on the required effective date.
  • The authoritative workflow is corrected and regenerated reports reconcile.

Official references