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CALPADS error brief ยท SWDS

SWDS0605E1

Missing Meeting Record for Evaluated Student with Disabilities
Severity Fatal
Error type CDD
Record type SWDS

Official CALPADS rule

What CALPADS is rejecting

If an Eligibility Status record exists, there should be at least one Meeting Record at the same reporting LEA who did the eligibility determination.

Focus fields

Fields validated

SENR Data 1.04 - Reporting LEA 1.22 Enrollment Start Date 1.25 Enrollment Exit Date SWDS Data 22.04 - Reporting LEA 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code MEET Data 24.04 - Reporting LEA

Recommended correction path

Suggested resolution

CALPADS End-of-Year certification correction guide - Fatal CDD validation

SWDS0605E1: Missing Meeting Record for Evaluated Student with Disabilities

If an Eligibility Status record exists, there should be at least one Meeting Record at the same reporting LEA who did the eligibility determination.

Official Version 18 validation

Severity: Fatal   Type: CDD

Eligibility Status requires a MEET record at the Reporting LEA that made the eligibility determination.

Fields validated: SENR Data

Recommended correction path

  1. 1

    Preserve the failed record

    Save student, school, Reporting LEA, academic year, effective dates, Eligibility Status, and every record needed to verify a MEET record at the Reporting LEA that made the eligibility determination.

  2. 2

    Confirm the eligibility determination

    Review the signed evaluation and decision, status code, and effective date.

  3. 3

    Locate the MEET history

    Search by SSID and Reporting LEA for the meeting that produced the determination.

  4. 4

    Compare ownership and keys

    Reconcile Reporting LEA, meeting type/date/status, student identity, and reporting period.

  5. 5

    Correct the supported side

    Submit/repair MEET only for a real meeting; otherwise correct an unsupported SWDS eligibility record.

  6. 6

    Repair the SEDS extract

    Trace meeting suppression, eligibility linkage, and LEA mappings.

  7. 7

    Reprocess the lifecycle

    Confirm MEET, SWDS, PLAN, and SERV are coherent.

Before closing the correction

  • Student identity and reporting ownership are correct.
  • Eligibility Status is supported.
  • a MEET record at the Reporting LEA that made the eligibility determination is supported on the required effective date.
  • The authoritative workflow is corrected and regenerated reports reconcile.

Official references