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CALPADS error brief ยท SERV

SERV0417E1

Student Age must be between 0-3 years for this Special Education Service Code
Severity Warning
Error type DD
Record type SERV

Official CALPADS rule

What CALPADS is rejecting

If Special Education Service Code equals 210, 220, 230, 240, 250, 260, or 270, then Student Age must be less than 4 years.

Focus fields

Fields validated

SINF Data 02.18 - Student Birth Date Date SERV Data 25.17 - Plan Effective Start Date 25.11 - Special Education Service Provider Code

Recommended correction path

Suggested resolution

CALPADS End-of-Year certification correction guide - Warning DD validation

SERV0417E1: Student Age must be between 0-3 years for this Special Education Service Code

If Special Education Service Code equals 210, 220, 230, 240, 250, 260, or 270, then Student Age must be less than 4 years.

Official Version 18 validation

Severity: Warning   Type: DD

Service Code 210, 220, 230, 240, 250, 260, or 270 requires the student to be younger than 4 years.

Fields validated: SINF Data

Recommended correction path

  1. 1

    Preserve the failed record

    Save student, school, Reporting LEA, academic year, effective dates, Service Code 210, 220, 230, 240, 250, 260, or 270, and every record needed to verify younger than 4 years.

  2. 2

    Confirm identity and birth date

    Reconcile SSID and the effective SINF birth date through the authorized demographic process.

  3. 3

    Calculate completed age

    Use the date basis specified by the Version 18 service validation and account for whether the birthday occurred.

  4. 4

    Verify the delivered service/provider

    Review the operative plan, service logs, provider assignment, and service dates; code what actually occurred.

  5. 5

    Review plan and status lifecycle

    Confirm PLAN, SWDS, SERV effective dates, Reporting LEA, and Reporting SELPA agree.

  6. 6

    Correct only the unsupported fact

    Repair birth date, service/provider code, date, or system mapping only when evidence supports it.

  7. 7

    Reprocess and reconcile

    Confirm service reports match the operative plan and delivery records.

Before closing the correction

  • Student identity and reporting ownership are correct.
  • Service Code 210, 220, 230, 240, 250, 260, or 270 is supported.
  • younger than 4 years is supported on the required effective date.
  • The authoritative workflow is corrected and regenerated reports reconcile.

Official references