Skip to main content
Tightrope walker: All it takes is one wrong step. Back up your data!

SDLA Compliance Resource

Report 2026–27 PFT Participation in the Following-Year SARC

A school-level reconciliation that converts validated 2026–27 pupil/component records into accurate participation reporting in the 2027–28 SARC.

  • Physical Fitness Test
  • SARC
  • Public Reporting
Date(s)Publish the 2027–28 SARC by February 1, 2028, using the current SARC instructions and data conventions
Applies toSchools/LEAs reporting 2026–27 PFT participation in the following-year SARC

In Plain Language: Carry the validated PFT participation results into the following-year SARC, preserve the correct school/year relationship, and reconcile local calculations to the current CDE definition.

Why this matters

This is a lagged handoff: the assessment occurs in one year and is published in the next SARC. Staff turnover or weak archives can disconnect the denominator, participation definition, and school attribution.

Primary ownership

Primary owner: SARC coordinator with the PFT/data coordinator. Handoff partners: SIS/enrollment, schools, PE/adapted PE, communications/web, superintendent designee, and records staff.

From validated PFT records to the PFT rate in the following-year SARC: the SDLA ITO workflow

The calculation must keep the right school, year, numerator, and denominator. This SDLA ITO (Input, Transformation, Output) graphic shows how the archived PFT rosters, component records, exceptions, and participation calculations become the calculation methodology, the school-and-year reconciliation, and the published SARC.

SDLA ITO: eleven steps from the archived PFT rosters, component records, exceptions, and participation calculations, through confirming reporting rules, calculating, reconciling to the SARC template, and sign-off, to the calculation methodology, the school-and-year reconciliation, and the published SARC.
Read down each column, then move to the next: Input identifies what to collect; Transformation covers confirming reporting rules, calculating, reconciling to the SARC template, and sign-off; Output covers the calculation methodology, the school-and-year reconciliation, and the published SARC. Publish the 2027–28 SARC by February 1, 2028.

Open the full-size workflow graphic

Operational workflow

  1. At PFT closeout, archive school-level eligible rosters, component records, exceptions, and final participation calculations.
  2. Before SARC drafting, confirm the reporting year, school attribution, numerator/denominator, and suppression/privacy rules.
  3. Reconcile local results to the current SARC template and CDE guidance.
  4. Obtain PFT/data-owner signoff, publish by the SARC deadline, and retain the calculation.

Implementation pathway

2026–27 PFT records
Archive
2027–28 SARC calculation
Signoff
Publish by Feb. 1

Evidence to retain

  • Final PFT roster/results
  • Calculation methodology
  • School/year reconciliation
  • Owner signoff
  • Published SARC and archive

Official guidance and help

Source review completed August 30, 2026. Verify current federal and California requirements, CDE instructions, local policy, pupil-level records, and live reporting-system status before acting.