Accountability Coordinator

Required Experience

• Four years of progressively responsible experience coordinating assessment, accountability, educational data, program evaluation, state reporting, or a comparable function in a complex organization.
• Experience training and supporting varied users, managing overlapping deadlines, validating detailed records, preparing reports, and coordinating work across departments or locations.

Desired Experience

• Direct experience coordinating CAASPP, ELPAC, TOMS, California School Dashboard, DataQuest, CALPADS, local indicators, or related California accountability processes.
• Experience with a K-12 SIS, special education data, multilingual learner data, local benchmark or interim assessment platforms, and data visualization tools.
• Experience supporting data governance, privacy, accessibility, cybersecurity controls, vendor implementation, or systems integration.

• Coordinate districtwide implementation of required state assessments and locally adopted assessment programs, including annual planning, site readiness, schedules, staffing, training, communications, materials, technology dependencies, make-up testing, and closeout activities.
• Maintain an integrated assessment and accountability calendar identifying submissions, testing windows, public releases, local indicator deadlines, governing-board actions, training events, and responsible owners.
• Select, train, and support site test coordinators, test administrators, proctors, principals, counselors, teachers, and designated support staff using current manuals, role-specific procedures, and documented completion records.
• Coordinate accurate student demographic, enrollment, program, language, disability, accommodation, and test-registration information across the student information system (SIS), CALPADS, special education systems, and assessment platforms.
• Develop validation routines, exception reports, reconciliation procedures, and correction workflows so errors are resolved before they affect testing, score reporting, public accountability measures, funding decisions, or student services.
• Prepare concise reports, presentations, dashboards, and briefings for district leaders, school teams, governing boards, families, and community partners while explaining appropriate interpretation, limitations, and context.
• Monitor legislation, regulations, California Department of Education guidance, vendor releases, manuals, and security advisories; assess operational impact and communicate required changes promptly.
• Facilitate cross-functional problem solving among curriculum and instruction, multilingual education, special education, student services, technology, school sites, data teams, and vendors.
• Support improvement planning by helping teams connect assessment and accountability evidence with local context, implementation information, student-group experience, and other qualitative and quantitative evidence.
• Maintain procedures, process maps, training resources, decision logs, data definitions, report inventories, and continuity documentation sufficient for consistent implementation and succession planning.
• Respond to inquiries and audit requests; preserve required evidence and coordinate timely corrections, certifications, approvals, and follow-up actions.
• Perform other related duties consistent with the scope and level of the position.

Assessment Administration, Accessibility, and Security

• Coordinate California Assessment of Student Performance and Progress (CAASPP), English Language Proficiency Assessments for California (ELPAC), California Alternate Assessments, Smarter Balanced interim assessments, and other assigned state or local programs.
• Administer or coordinate Test Operations Management System (TOMS) activities, user roles, student test settings, test assignments, materials, irregularity reporting, score access, and required certifications in accordance with current guidance.
• Partner with individualized education program (IEP), Section 504, multilingual education, and site teams to support timely assignment and delivery of universal tools, designated supports, accommodations, and approved unlisted resources.
• Protect secure test content, credentials, personally identifiable information, printed materials, devices, and testing environments; document chain of custody and escalate irregularities or potential breaches immediately.
• Coordinate technology-readiness checks with information technology staff, including supported devices and browsers, network capacity, secure testing applications, identity access, peripheral equipment, and contingency plans.
• Monitor participation, completion, accessibility settings, invalidations, appeals, incidents, and operational risks during testing windows and provide targeted support without compromising test security.

Accountability Reporting and Continuous Improvement

• Coordinate review of California School Dashboard state and local indicators, DataQuest reports, assessment results, CALPADS-derived measures, and other public or internal accountability information.
• Validate source data, business rules, student-group membership, cohort and participation logic, reporting periods, and suppression rules before results are distributed or used for decisions.
• Explain measures such as academic performance, English learner progress, chronic absenteeism, suspension, graduation, college/career readiness, and local indicators using current definitions and appropriate cautions.
• Support Local Control and Accountability Plan (LCAP), school planning, differentiated assistance, program evaluation, and improvement-cycle activities by providing accurate data, reproducible analyses, and clear documentation.
• Facilitate data inquiry with school and district teams, emphasizing root causes, trends, implementation evidence, student-group variation, uncertainty, and responsible next steps rather than rankings or simplistic conclusions.
• Coordinate release communications and family-facing explanations that are accessible, plain-language, culturally responsive, and available in required formats and languages.

Data Governance, Privacy, and Systems Coordination

• Apply district data-governance practices for ownership, stewardship, definitions, quality expectations, correction authority, lineage, retention, access, and approved use of assessment and accountability data.
• Protect student and employee information in accordance with FERPA, district policy, records requirements, minimum-necessary access, secure transmission, and approved data-sharing procedures.
• Maintain documentation showing how SIS, CALPADS, assessment, special education, multilingual education, learning, survey, and local benchmark systems contribute to reports and accountability measures.
• Coordinate role-based access, periodic access review, secure file exchange, vendor support, and incident escalation with privacy, cybersecurity, records, and technology personnel.
• Use supported reports, queries, spreadsheets, data visualization, SQL, APIs, or approved automation tools to improve repeatability and reduce fragile manual processes; ensure automated results remain reviewable and documented.
• Identify conflicting definitions, duplicate collection, undocumented spreadsheets, broken integrations, and recurring correction patterns; recommend governed and sustainable improvements.