CALPADS compliance guide
The EOY Special Education Reporting Window
EOY certification reviews events and effective-dated histories across July 1 through June 30. It is not merely a second Census Day snapshot.
December monitoring and EOY certification
The December extract uses posted real-time data for late meetings. EOY 1 certification covers the applicable academic-year records and has its own approval deadlines. On or around December 4, 2026, rerun LEA Monitoring Report 16.21 with “Enrolled on most recent Census Day” set to Yes. Check students enrolled on October 7 who are still enrolled at review. Corrections must be posted by December 5 to appear in CDE’s December 7 real-time pull for the 2027 annual determination letter. CDE Flash 334.
Four dates users commonly confuse
| Date concept | What it controls | Common mistake |
|---|---|---|
| Event date | When referral, consent, evaluation, meeting, amendment, or another event occurred | Substituting the upload date |
| Status effective date | When an SWDS status became true | Overwriting history with the latest status |
| Plan/service effective date | When PLAN or SERV information became operative | Attaching service to the wrong plan version |
| Report-through date | The end of the certification reporting window | Assuming all open records automatically belong in the snapshot |
Annual history, not one-day state
2025–26 transition
| Submission | Current content | Approval timing |
|---|---|---|
| New EOY 1 | Programs, incidents, cumulative enrollment, attendance, RFEP, homelessness, special education, SWD post-school outcomes, expanded learning | LEA certification followed by required SELPA approval by the amendment close for applicable special education reports |
| New EOY 2 | Course completion, CTE, work-based learning, and one-year graduates/completers | Final deadline aligned with the cohort pull; no amendment window in the published 2025–26 calendar |
Recommended annual operating rhythm
- 1
Maintain transactions throughout the year
Do not wait for the EOY window to reconstruct every event.
- 2
Run year-round monitoring reports
Use student lists to find missing ownership, plans, services, exits, and outcomes.
- 3
Reconcile SENR and SINF before final snapshots
Enrollment and demographics affect special education inclusion and accountability.
- 4
Review certification detail before totals
A plausible count can conceal wrong students or missing histories.
- 5
Correct source systems first
Prevent the same defect from returning with the next extract.
- 6
Allow processing and approval time
Upload before the deadline, regenerate reports, and coordinate LEA/SELPA approval.