School Data Leadership Association · Into the Data

What happens after
a form is submitted?

Follow one absence report from a family’s message to a checked record—and a handoff someone else can trust.

One report. Three ways in.

The channel changes the work of receiving and recording the message. It does not remove the need to identify the student, confirm the date, and verify the source.

Try an intake situation

Watch the information change hands

Explore each step. These are example actions, not a record of work performed.

STEP 1 OF 5 · RECEIVED

Give the message a place to land

Who owns it?
What passes on?

This interactive example needs JavaScript. The workflow is: receive the message; verify student, date, and source; record under local rules; link the source and route unresolved items; confirm that the intended record and downstream view reflect the update. Hold uncertain items for review.

Into: accept the input

Match the report to the student and date. Capture what arrived and route anything that cannot yet be accepted.

Through: check the record

Apply the local attendance procedure, verify the saved entry, and check the next view that relies on it. Automation can move a record; staff still verify the handoff.

Beyond: use the result

The checked record can inform authorized family follow-up and reviewed summaries. An intake receipt alone does not establish reporting or certification status.

What would change at our other example schools?

Sierra Vista Middle School: a report may need to be matched to the correct date and class periods, with handoffs among attendance staff and teachers. Pacific Crest High School: a larger schedule and more connected systems make ownership and downstream checks especially important. These are proposed scenario adaptations, not additional facts in the school profiles.

Make the handoff usable by someone else

Adapt the example below for a team conversation. Print it, save it as a PDF from the print dialog, or download the text to reuse in a document.

SDLA · Intake walkthrough · Planning worksheet

Absence-report handoff sheet

Fictional training example · Golden State Elementary · This is a workflow plan, not an actual student record or approval.

Intake owner / role

Reviewer / backup role

Where the source is kept or linked

Local follow-up checkpoint

How the next person verifies the handoff

What we need to confirm locally

Use role names and process notes only. Keep student information in the school’s approved systems. This page does not save or send your edits; switching channels keeps them, and reloading clears them.