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SDLA Compliance Resource

Operate the LEA-Selected CAASPP Administration Window

A daily execution and completion process for the assigned Smarter Balanced, CAST, CAA ELA/mathematics, and CSA window.

  • CAASPP
  • Assessment
Date(s)From the LEA-selected start through the last day of school or June 30, 2027, whichever comes first
Applies toEligible pupils and schools assigned to the LEA’s CAASPP window; assessment-specific eligibility applies

In Plain Language: Administer each applicable assessment within the assigned window, monitor completion and incidents daily, provide make-ups, and reconcile every eligible pupil before the window closes.

Why this matters

The window concentrates student data, devices, trained staff, accessibility settings, security, attendance, and communications. Weak daily exception management becomes unexplained nonparticipation.

Primary ownership

Primary owner: LEA CAASPP coordinator with site coordinators. Partners: CALPADS, special education, technology, test administrators/examiners, attendance, curriculum, and families.

From a frozen roster to final CAASPP window reconciliation: the SDLA ITO workflow

Daily completion monitoring and make-ups keep the assigned window from closing with gaps. This SDLA ITO (Input, Transformation, Output) graphic shows how the current eligible roster, pupil settings, and site and device readiness records become the completion and incident log, the readiness records, and the final exception sign-off.

SDLA ITO: eleven steps from the current eligible roster, pupil settings, and site and device readiness records, through preflight, active administration, daily exception reports, and make-ups, to the completion and incident log, the readiness records, and the final exception sign-off.
Read down each column, then move to the next: Input identifies what to collect; Transformation covers preflight, active administration, daily exception reports, and make-ups; Output covers the completion and incident log, the readiness records, and the final exception sign-off. Administer from the LEA-selected start through the last day of school or June 30, 2027, whichever comes first.

Open the full-size workflow graphic

Operational workflow

  1. Freeze a current eligible roster and verify assessment/settings by pupil.
  2. Complete site, staff, device, secure-browser, room, material, security, and communication preflight.
  3. Administer with active monitoring; record attendance, interruptions, and incidents.
  4. Run daily pupil/test completion exceptions and schedule make-ups.
  5. Before closeout, reconcile CALPADS, TOMS, exemptions, incidents, and final status.

Implementation pathway

Roster/settings
Site readiness
Administer
Daily exceptions
Make-ups
Final reconciliation

Evidence to retain

  • Eligible roster snapshots
  • Training/security/readiness
  • Accessibility/exemption evidence
  • Daily completion/incident log
  • Final exception signoff

Official guidance and help

Source review completed August 30, 2026. Verify current California requirements, CAASPP and ELPAC manuals, live system status, local policy, pupil records, and final system state before acting.