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SDLA Compliance Resource

Submit FY 2025 CSI LEA Grant Management Report 4

A year-end performance-period expenditure reconciliation that prepares the subgrant for its final report and evaluation.

  • CSI
  • GMART
  • Federal Grant Reporting
Date(s)July 1–31, 2027
Applies toLEAs holding FY 2025 ESSA CSI LEA subgrant funds

In Plain Language: Report actual expenditures for February 1–June 30, 2027, reconcile the cumulative award and approved plan, and identify corrections or closeout work before the final GMR.

Why this matters

GMR 4 is not the final report, but it is the last routine period reconciliation before the September 30 subgrant end and October final reporting. Unresolved variances become closeout risk.

Primary ownership

Primary owner: CSI program lead with federal-programs fiscal lead. Partners: schools, business office, improvement team, procurement/payroll, and GMART contacts.

From the performance period to a submitted GMR 4: the SDLA ITO workflow

The report reconciles the cumulative award and prepares the subgrant for its final report. This SDLA ITO (Input, Transformation, Output) graphic shows how the period ledger, payroll and contracts, prior reports, and the approved plan become the period ledger, the award reconciliation, and the closeout plan with confirmation.

SDLA ITO: eleven steps from the period ledger, payroll and contracts, prior reports, and the approved plan, through period close, reconciliation, adjustments, and closeout planning, to the period ledger, the award reconciliation, and the closeout plan with confirmation.
Read down each column, then move to the next: Input identifies what to collect; Transformation covers period close, reconciliation, adjustments, and closeout planning; Output covers the period ledger, the award reconciliation, and the closeout plan with confirmation. Report actual expenditures for February 1–June 30, 2027, and submit during July 1–31.

Open the full-size workflow graphic

Operational workflow

  1. Verify FY 2025 GMR 4 and the February 1–June 30 performance period.
  2. Reconcile ledger, payroll, contracts, obligations, indirect costs, prior reports, and approved plan.
  3. Resolve questioned costs and required funding-plan adjustments through current GMART rules.
  4. Review remaining balance and build the July–September closeout plan.
  5. Submit by July 31 and preserve final output/confirmation.

Implementation pathway

Period close
Ledger/plan reconcile
Resolve/adjust
Closeout plan
Submit

Evidence to retain

  • Period ledger
  • Cumulative award reconciliation
  • Adjustments/approvals
  • Closeout responsibility plan
  • GMR 4 confirmation

Official guidance and help

Source review completed August 30, 2026. Verify current federal and California requirements, live reporting instructions, grant or audit year, local policy, source records, and final submitted state before acting.