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SDLA Compliance Resource

Submit Federal Cash Management Data — Period 3

A quarterly program-by-program cash-balance control that aligns federal advances with immediate cash needs and determines the timing—not the entitlement—of upcoming CDE apportionments.

  • Federal Cash Management
  • CMDC
  • Period 3
Date(s)January 10–31, 2027
Applies toLEAs receiving applicable federal formula-program advances, including responsible COEs for qualifying closed direct-funded charters

In Plain Language: During January 10–31, 2027, report each applicable federal program cash balance regardless of the fiscal year from which the funds originated. Reconcile cash received, allowable expenditures, corrections, receivables/payables, and interest before certification.

Why this matters

An incorrect cash balance can accelerate or delay federal cash and create excess-cash or interest exposure. CMDC affects quarterly payment timing, not the underlying entitlement amount.

Primary ownership

Primary owner: federal cash-management/fiscal lead. Partners: categorical program accountants, program leads, county treasury, accounts receivable/payable, grants ledger, CARS coordinator, charter/COE contacts, and authorized reporter.

From program cash records to a submitted CMDC Period 3 balance: the SDLA ITO workflow

The balances determine the timing, not the entitlement, of upcoming federal apportionments. This SDLA ITO (Input, Transformation, Output) graphic shows how the program list and access, CDE receipts, and ledger, bank, or treasury records become the program-level rollforward, the variance and interest records, and the submitted report.

SDLA ITO: eleven steps from the program list and access, CDE receipts, and ledger, bank, or treasury records, through a cash rollforward, investigation of unusual balances, interest, and review, to the program-level rollforward, the variance and interest records, and the submitted report.
Read down each column, then move to the next: Input identifies what to collect; Transformation covers a cash rollforward, investigation of unusual balances, interest, and review; Output covers the program-level rollforward, the variance and interest records, and the submitted report. Report between January 10 and January 31, 2027.

Open the full-size workflow graphic

Operational workflow

  1. Download the current program list and confirm entity access/PIN and reporting responsibility.
  2. Reconcile each program’s opening cash, CDE receipts, allowable disbursements, refunds/adjustments, transfers, and closing cash to the ledger/bank or county treasury.
  3. Investigate negative, unchanged, unusually high, or cross-period balances and confirm old-year cash is included.
  4. Calculate/report applicable federal interest and obtain independent program/fiscal review.
  5. Submit by the period deadline and retain the final program-level report and payment-impact reconciliation.

Implementation pathway

Applicability/access
Cash rollforward
Investigate
Interest/review
Submit

Evidence to retain

  • Entity/program applicability list
  • Program-level cash rollforward
  • CDE apportionment receipts and ledger detail
  • Variance and old-year balance resolution
  • Interest calculation/remittance
  • Submitted CMDC report/status

Official guidance and help

Source review completed August 30, 2026. Verify current CDE, CARS, CMDC, GMART, program, fiscal, consortium, and entity-specific instructions before acting.