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SDLA Compliance Resource

Submit Federal Cash Management Data — Period 2

A quarterly program-by-program cash-balance control that aligns federal advances with immediate cash needs and determines the timing—not the entitlement—of upcoming CDE apportionments.

  • Federal Cash Management
  • CMDC
  • Period 2
Date(s)October 10–31, 2026
Applies toLEAs receiving applicable federal formula-program advances, including responsible COEs for qualifying closed direct-funded charters

In Plain Language: During October 10–31, 2026, report each applicable federal program cash balance regardless of the fiscal year from which the funds originated. Reconcile cash received, allowable expenditures, corrections, receivables/payables, and interest before certification.

Why this matters

An incorrect cash balance can accelerate or delay federal cash and create excess-cash or interest exposure. CMDC affects quarterly payment timing, not the underlying entitlement amount.

Primary ownership

Primary owner: federal cash-management/fiscal lead. Partners: categorical program accountants, program leads, county treasury, accounts receivable/payable, grants ledger, CARS coordinator, charter/COE contacts, and authorized reporter.

Operational workflow

  1. 1. Download the current program list and confirm entity access/PIN and reporting responsibility.
  2. 2. Reconcile each program’s opening cash, CDE receipts, allowable disbursements, refunds/adjustments, transfers, and closing cash to the ledger/bank or county treasury.
  3. 3. Investigate negative, unchanged, unusually high, or cross-period balances and confirm old-year cash is included.
  4. 4. Calculate/report applicable federal interest and obtain independent program/fiscal review.
  5. 5. Submit by the period deadline and retain the final program-level report and payment-impact reconciliation.

Implementation pathway

Applicability/access
Cash rollforward
Investigate
Interest/review
Submit

Evidence to retain

  • Entity/program applicability list
  • Program-level cash rollforward
  • CDE apportionment receipts and ledger detail
  • Variance and old-year balance resolution
  • Interest calculation/remittance
  • Submitted CMDC report/status

Official guidance and help

Source review completed August 30, 2026. Verify current CDE, CARS, CMDC, GMART, program, fiscal, consortium, and entity-specific instructions before acting.