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SDLA Compliance Resource

Report Federal Cash Balances During the July CMDC Window

A program-by-program cash reconciliation that controls the timing of federal apportionments and prevents excess cash on hand.

  • Federal Cash Management
  • CMDC
  • Fiscal Reporting
Date(s)July 10–31, 2026
Applies toLEAs required to report cash balances for covered ESEA programs, regardless of the fiscal year from which funds originated

In Plain Language: Reconcile actual cash received, expenditures, adjustments, and interest for each covered program, report the required balance in CMDC by July 31, and retain the calculation.

Why this matters

CMDC is cash-basis grant management, not budget reporting. Incorrect balances can delay apportionment, create excess-cash concerns, or hide ledger and bank-reconciliation problems.

Primary ownership

Primary owner: federal-programs fiscal/accounting lead. Partners: cash/treasury, program accountants, grants administrators, indirect-cost staff, CARS user, and authorized submitter.

Operational workflow

  1. 1. Confirm covered programs, grant years, prior reports, access, and July window.
  2. 2. Reconcile CDE cash receipts to bank/treasury and general ledger by program/resource.
  3. 3. Calculate cash-basis expenditures, adjustments, interest, and resulting balance under current instructions.
  4. 4. Perform independent program/fiscal review and explain unusual balances.
  5. 5. Submit by July 31 and retain confirmation and calculation.

Implementation pathway

Receipts
Ledger/cash reconcile
Calculate balance
Review
CMDC submit

Evidence to retain

  • CDE receipt detail
  • Ledger/bank reconciliation
  • Program calculation
  • Reviewer signoff
  • CMDC confirmation

Official guidance and help

Source review completed August 30, 2026. Verify current federal and California requirements, live reporting instructions, grant or audit year, local policy, source records, and final submitted state before acting.