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SDLA Compliance Resource

Notify the Family Within Two Weeks of Midyear EL Program Placement

A separate federal clock for pupils identified and placed after the school year has begun.

  • ELPAC
  • English Learners
Date(s)Within the first two weeks of the pupil being placed in the language instruction educational program
Applies toParents of pupils identified as English learners during the school year and placed in an applicable language instruction educational program

In Plain Language: When identification and placement occur after the beginning-of-year notice cycle, issue the full required program notification within the first two weeks of placement.

Why this matters

A midyear student cannot wait until next fall for the information other EL families received at the start of school. The placement date must be visible and owned.

Primary ownership

Primary owner: EL program administrator. Handoff partners: enrollment, ELPAC, CALPADS/SIS, school/teacher, translator/interpreter, special education, and family liaison.

From midyear placement to a notice within two weeks: the SDLA ITO workflow

A pupil placed after the beginning-of-year cycle has a separate two-week clock for the full notice. This SDLA ITO (Input, Transformation, Output) graphic shows how the identification and placement dates, the results and ELAS, and the program details become the placement and deadline record, the notice and delivery proof, and the family response and handoff.

SDLA ITO: eleven steps from the identification and placement dates, the results and ELAS, and the program details, through validation, preparing and translating the notice, and delivery, to the placement and deadline record, the notice and delivery proof, and the family response and handoff.
Read down each column, then move to the next: Input identifies what to collect; Transformation covers validation, preparing and translating the notice, and delivery; Output covers the placement and deadline record, the notice and delivery proof, and the family response and handoff. Deliver within the first two weeks after the pupil is placed in the program.

Open the full-size workflow graphic

Operational workflow

  1. Record the official identification and program-placement dates.
  2. Validate result, ELAS, program method, progress/exit information, and disability/IEP alignment when applicable.
  3. Prepare and translate the full initial program notice.
  4. Deliver within the first two weeks of placement and offer a knowledgeable contact.
  5. Implement and document family program choices and instructional/service handoffs.

Implementation pathway

Identification
Placement date starts clock
Full accessible notice
Family response
Program follow-through

Evidence to retain

  • Identification/result record
  • Placement date and deadline
  • Notice and translation
  • Delivery proof
  • Family response and service handoff

Official guidance and help

Source review completed August 30, 2026. Verify current federal and California requirements, CDE and ELPAC manuals, local policy, pupil records, and live CALPADS/TOMS status before acting.