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SDLA Compliance Resource

CALPADS Fall 2 Submission Window Opens / Census Day

A submission-opening control for establishing the Fall 2 source rosters, ownership, validation, and certification calendar.

  • CALPADS
  • Fall 2
  • Data Certification
Date(s)October 7, 2026
Applies toLEAs reporting course enrollment, staff assignments/FTE, English learner education services, and prior-year CTE completer postsecondary outcomes

In Plain Language: The official window is open. Freeze reproducible source rosters, post current records, establish partner signoffs, and begin report-level reconciliation for course enrollment, staff assignments/FTE, English learner education services, and prior-year CTE completer postsecondary outcomes.

Why this matters

Course, staff, and service records must join across systems and schools; a clean upload can still produce inaccurate certification reports.

Primary ownership

Primary owner: CALPADS administrator with HR, course scheduling, EL program, CTE, school sites, and credential/staff data owners. Certification owner: authorized LEA certifier.

From the Fall 2 window opening to a certified submission: the SDLA ITO workflow

Frozen, reproducible rosters let each program owner check the reports against the same source. This SDLA ITO (Input, Transformation, Output) graphic shows how source systems, roles and access, and frozen rosters for course, staff, and EL services data become the dated rosters, the variance log, and the owner sign-offs and certification evidence.

SDLA ITO: eleven steps from source systems, roles and access, and frozen rosters for course, staff, and EL services data, through posting files, validating early, reconciling with owners, and scheduling certification, to the dated rosters, the variance log, and the owner sign-offs and certification evidence.
Read down each column, then move to the next: Input identifies what to collect; Transformation covers posting files, validating early, reconciling with owners, and scheduling certification; Output covers the dated rosters, the variance log, and the owner sign-offs and certification evidence. The window opens October 7, 2026.

Open the full-size workflow graphic

Operational workflow

  1. Confirm calendar, roles, access, extracts, local freeze/reproducibility, and partner deadlines.
  2. Post current files and resolve fatal input errors at the authoritative source.
  3. Run certification reports early and distribute pupil-level detail to program owners.
  4. Maintain a variance log with owner, source correction, resubmission, and verification.
  5. Schedule certification, amendment, and backup coverage before local staff availability declines.

Implementation pathway

Source systems
Post
Validate
Reconcile
Certify/amend

Evidence to retain

  • Dated source/control rosters
  • Error and variance-resolution log
  • Pupil-level and certification reports
  • Program-owner signoffs
  • System certification/approval evidence

Official guidance and help

Source review completed August 30, 2026. Verify the live CDE calendar, current CALPADS/PADC instructions, local source records, required partner approvals, and final posted or certified state before acting.