Skip to main content

SDLA Compliance Resource

Transfer ELPAC Results With the Student’s Educational Record

A cumulative-record handoff that preserves English learner identification, annual results, domain evidence, accommodations, and program history for immediate receiving-school action.

  • ELPAC
  • Records Transfer
  • English Learners
Date(s)At student transfer and whenever requested records are sent; do not wait for the next testing cycle
Applies toSending and receiving California schools/LEAs serving a student with ELPAC history

In Plain Language: Include current and historical ELPAC score reports and the related EL status/program record in the cumulative-record transfer. The receiving school reconciles the record with CALPADS and current services.

Why this matters

Without the result and status context, the receiving school may retest incorrectly, miss annual testing, delay services, or make a reclassification decision from incomplete evidence.

Joint ownership

Sender: registrar/EL records custodian. Receiver: registrar and EL coordinator. Partners: CALPADS, assessment, counseling, special education, and family liaison.

From a student transfer to a reconciled ELPAC record: the SDLA ITO workflow

The ELPAC history moves with the cumulative record, so it should not wait for the next testing cycle. This SDLA ITO (Input, Transformation, Output) graphic shows how the cumulative file, the ELPAC and EL program records, and the request become the transfer timestamps, the score and history manifest, and the reconciled record.

SDLA ITO: eleven steps from the cumulative file, the ELPAC and EL program records, and the request, through the inventory, secure transfer, and reconciliation with CALPADS, to the transfer timestamps, the score and history manifest, and the reconciled record.
Read down each column, then move to the next: Input identifies what to collect; Transformation covers the inventory, secure transfer, and reconciliation with CALPADS; Output covers the transfer timestamps, the score and history manifest, and the reconciled record. Resolve missing or conflicting history before registering or making program decisions.

Open the full-size workflow graphic

Operational workflow

  1. At withdrawal/request, inventory ELPAC and EL-program records in the cumulative file.
  2. Send through the authorized secure channel with the broader pupil record.
  3. Receiving staff compare records with CALPADS/TOMS and current enrollment.
  4. Resolve missing or conflicting history before registering or making program decisions.

Transfer chain

Complete record
Secure send
Receipt confirmation
CALPADS/TOMS comparison
Service and testing continuity

Evidence to retain

  • Request and delivery timestamps
  • Score reports and EL history manifest
  • Secure-transfer proof
  • Receiving reconciliation
  • Missing-record follow-up

Official guidance and help

Source review completed August 30, 2026. Verify current federal and California law, CDE and test-contractor manuals, local board policy, adopted instruments, individual student circumstances, and live system status before acting.