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SDLA Compliance Resource

Submit the ASES Third-Quarter Expenditure Report

A quarterly fiscal checkpoint for comparing ASSIST-reported spending with the ledger, approved budget, grant period, and program delivery.

  • ASES
  • Expanded Learning
  • ASSIST
Date(s)April 30, 2027
Applies toFY 2026–27 ASES grantees with applicable grants/sites

In Plain Language: Report FY 2026–27 Q3 expenditures: January 1–March 31, 2027 in ASSIST. Reconcile the report to the general ledger, approved grant budget, site/program records; clear system errors, certify by the deadline, and retain the submitted output.

Why this matters

Quarterly reporting connects program delivery to allowable spending. Late, unsupported, cumulative-versus-quarter confusion, or wrong-grant entries can delay payments and create monitoring findings.

Primary ownership

Primary owner: ASES grant administrator with expanded-learning fiscal lead. Partners: site coordinators, attendance/data staff, payroll, accounts payable, contracted providers, budget, authorized ASSIST user, and superintendent/designee.

From ASSIST permissions to a certified ASES Q3 expenditure report: the SDLA ITO workflow

Reported spending must match the ledger, approved budget, and grant period. This SDLA ITO (Input, Transformation, Output) graphic shows how the grant, site, and period controls, the ledger, and the approved budget become the ledger reconciliation, the variance review, and the certified report with confirmation.

SDLA ITO: eleven steps from the grant, site, and period controls, the ledger, and the approved budget, through scoping, reconciling expenditures, variance review, and submission, to the ledger reconciliation, the variance review, and the certified report with confirmation.
Read down each column, then move to the next: Input identifies what to collect; Transformation covers scoping, reconciling expenditures, variance review, and submission; Output covers the ledger reconciliation, the variance review, and the certified report with confirmation. Submit by April 30, 2027.

Open the full-size workflow graphic

Operational workflow

  1. Confirm the correct FY2026–27 grant, quarter, sites, and ASSIST report.
  2. Close quarter expenditures and reconcile ledger, payroll, invoices, contracts, transfers, and approved budget.
  3. Compare quarter and cumulative totals with prior ASSIST reports and program activity.
  4. Resolve unsupported, miscoded, outside-period, or unallowable costs and obtain fiscal/program review.
  5. Submit/certify by the deadline and retain final output/status.

Implementation pathway

Scope/period
Ledger close
Cumulative compare
Resolve
Submit

Evidence to retain

  • ASSIST grant/site/period control
  • Quarter ledger and transaction detail
  • Approved budget and cumulative reconciliation
  • Cost corrections/approvals
  • Certified report and ASSIST confirmation

Official guidance and help

Source review completed August 30, 2026. Verify current CDE, PADC, ASSIST, entity-specific, grant, fiscal, attendance, and partner instructions before acting.