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SDLA Compliance Resource

Submit the ASES First-Quarter Expenditure Report

A quarterly fiscal checkpoint for comparing ASSIST-reported spending with the ledger, approved budget, grant period, and program delivery.

  • ASES
  • Expanded Learning
  • ASSIST
Date(s)October 31, 2026
Applies toFY 2026–27 ASES grantees with applicable grants/sites

In Plain Language: Report FY 2026–27 Q1 expenditures: July 1–September 30, 2026 in ASSIST. Reconcile the report to the general ledger, approved grant budget, site/program records; clear system errors, certify by the deadline, and retain the submitted output.

Why this matters

Quarterly reporting connects program delivery to allowable spending. Late, unsupported, cumulative-versus-quarter confusion, or wrong-grant entries can delay payments and create monitoring findings.

Primary ownership

Primary owner: ASES grant administrator with expanded-learning fiscal lead. Partners: site coordinators, attendance/data staff, payroll, accounts payable, contracted providers, budget, authorized ASSIST user, and superintendent/designee.

From the ledger to a certified ASES Q1 expenditure report: the SDLA ITO workflow

ASSIST-reported spending has to match the ledger, the approved budget, and the grant period. This SDLA ITO (Input, Transformation, Output) graphic shows how the grant, quarter, and site controls, and the ledger and approved budget become the quarter ledger and cumulative reconciliation, the cost corrections, and the certified report.

SDLA ITO: eleven steps from the grant, quarter, and site controls, and the ledger and approved budget, through closing the quarter, cumulative comparison, resolving cost issues, and review, to the quarter ledger and cumulative reconciliation, the cost corrections, and the certified report.
Read down each column, then move to the next: Input identifies what to collect; Transformation covers closing the quarter, cumulative comparison, resolving cost issues, and review; Output covers the quarter ledger and cumulative reconciliation, the cost corrections, and the certified report. Report July 1–September 30, 2026 expenditures by October 31, 2026.

Open the full-size workflow graphic

Operational workflow

  1. Confirm the correct FY2026–27 grant, quarter, sites, and ASSIST report.
  2. Close quarter expenditures and reconcile ledger, payroll, invoices, contracts, transfers, and approved budget.
  3. Compare quarter and cumulative totals with prior ASSIST reports and program activity.
  4. Resolve unsupported, miscoded, outside-period, or unallowable costs and obtain fiscal/program review.
  5. Submit/certify by the deadline and retain final output/status.

Implementation pathway

Scope/period
Ledger close
Cumulative compare
Resolve
Submit

Evidence to retain

  • ASSIST grant/site/period control
  • Quarter ledger and transaction detail
  • Approved budget and cumulative reconciliation
  • Cost corrections/approvals
  • Certified report and ASSIST confirmation

Official guidance and help

Source review completed August 30, 2026. Verify current CDE, PADC, ASSIST, entity-specific, grant, fiscal, attendance, and partner instructions before acting.