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SDLA Compliance Resource

Submit Final ASES Expenditures and Second Semiannual Attendance

The fiscal-year grant close that reconciles final expenditures, second-half attendance, payment eligibility, unspent funds, and audit-ready support.

  • ASES
  • Expanded Learning
  • ASSIST
Date(s)July 31, 2027
Applies toFY 2026–27 ASES grantees with applicable grants/sites

In Plain Language: Report FY 2026–27 Q4/final expenditures: April 1–June 30, 2027; second semiannual attendance: January 1–June 30, 2027 in ASSIST. Reconcile the report to the general ledger, approved grant budget, site/program records, and unduplicated attendance source detail; clear system errors, certify by the deadline, and retain the submitted output.

Why this matters

Attendance and expenditures measure different things but meet at grant accountability. Inconsistent site, period, or grant mappings can delay payments and hide weak participation or spending controls.

Primary ownership

Primary owner: ASES grant administrator with expanded-learning fiscal lead. Partners: site coordinators, attendance/data staff, payroll, accounts payable, contracted providers, budget, authorized ASSIST user, and superintendent/designee.

From ASSIST permissions to certified ASES final reports: the SDLA ITO workflow

Expenditures and attendance reconcile to different sources, and both must be certified. This SDLA ITO (Input, Transformation, Output) graphic shows how the grant, site, and period controls, the ledger, and daily attendance records become the ledger reconciliation, the attendance support, and the certified reports with confirmation.

SDLA ITO: eleven steps from the grant, site, and period controls, the ledger, and daily attendance records, through scoping, fiscal and attendance reconciliation, variance review, and submission, to the ledger reconciliation, the attendance support, and the certified reports with confirmation.
Read down each column, then move to the next: Input identifies what to collect; Transformation covers scoping, fiscal and attendance reconciliation, variance review, and submission; Output covers the ledger reconciliation, the attendance support, and the certified reports with confirmation. Report April 1–June 30, 2027 expenditures and January 1–June 30, 2027 attendance by July 31, 2027.

Open the full-size workflow graphic

Operational workflow

  1. Confirm the correct grant, report, period, sites, and ASSIST permissions.
  2. Reconcile quarter expenditures and cumulative totals to the ledger, approved budget, payroll, contracts, and prior reports.
  3. Reconcile semiannual attendance to daily/site source records; remove duplicates and confirm dates and grant mapping.
  4. Investigate expenditure, attendance, budget, and program-delivery variances; obtain program/fiscal review.
  5. Submit/certify in ASSIST by the deadline and retain the final reports/status.

Implementation pathway

Scope/period
Fiscal reconcile
Attendance reconcile
Review
Submit

Evidence to retain

  • ASSIST grant/site/period control
  • Quarter and cumulative ledger reconciliation
  • Semiannual pupil/site attendance support
  • Budget and variance review
  • Certified expenditure and attendance reports
  • ASSIST confirmation

Official guidance and help

Source review completed August 30, 2026. Verify current CDE, PADC, ASSIST, entity-specific, grant, fiscal, attendance, and partner instructions before acting.