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SDLA Compliance Resource

Designate and Activate the Annual PFT Coordinator

A readiness handoff that gives one accountable coordinator the access, training, roster, administration, results, and SARC responsibilities for the full PFT cycle.

  • Physical Fitness Test
  • Coordinator
  • Readiness
Date(s)By November 1, 2026
Applies toLEAs administering the California Physical Fitness Test

In Plain Language: Submit or confirm the current coordinator designation, verify working access and contact information, and establish the local ownership map well before the February window.

Why this matters

A name on a form does not create readiness. The coordinator must connect grades 5, 7, and 9 enrollment, adapted participation, staff preparation, make-ups, individual results, privacy, and later SARC reporting.

Primary ownership

Primary owner: superintendent/charter designee’s PFT coordinator. Handoff partners: principals, PE/adapted PE, special education/504, data/SIS, assessment, communications, and SARC coordinator.

From designation to an activated PFT coordinator: the SDLA ITO workflow

One accountable coordinator needs access, training, and a responsibility map well before the February window. This SDLA ITO (Input, Transformation, Output) graphic shows how the coordinator designation, CDE materials, and site and roster information become the designation and access records, the responsibility calendar, and the training and preflight records.

SDLA ITO: eleven steps from the coordinator designation, CDE materials, and site and roster information, through designation, access verification, site assignment, and preparation and testing, to the designation and access records, the responsibility calendar, and the training and preflight records.
Read down each column, then move to the next: Input identifies what to collect; Transformation covers designation, access verification, site assignment, and preparation and testing; Output covers the designation and access records, the responsibility calendar, and the training and preflight records. Designate by November 1, 2026.

Open the full-size workflow graphic

Operational workflow

  1. Submit/confirm the designation and current contact information.
  2. Verify system access, current CDE materials, statutory window, grades, and required components.
  3. Name site owners and publish a responsibility calendar through results and SARC.
  4. Train staff, validate rosters/access needs, and test the reporting workflow before February.

Implementation pathway

Designate
Activate access
Assign sites
Prepare/test
Administer
Report results and SARC

Evidence to retain

  • Designation confirmation
  • Access test
  • Responsibility calendar
  • Training roster
  • Preflight and escalation contacts

Official guidance and help

Source review completed August 30, 2026. Verify current federal and California requirements, CDE instructions, local policy, pupil-level records, and live reporting-system status before acting.