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SDLA Compliance Resource

Issue the Annual English Learner Program Parent Notification

A beginning-of-year federal notice covering continued EL identification, progress, instructional program, exit criteria, expected outcomes, and parental program choices.

  • ELPAC
  • English Learners
Date(s)No later than 30 days after the beginning of the school year
Applies toParents of English learners participating or identified for participation in a language instruction educational program supported through applicable Title I or III funding

In Plain Language: Use current student data to tell the family why the pupil remains identified as an English learner, current proficiency/progress, program method, expected outcomes, exit criteria, and parental program rights.

Why this matters

The annual notice is a program accountability conversation, not a recycled score letter. Families need current information to understand services and progress.

Primary ownership

Primary owner: EL program/federal programs administrator. Handoff partners: assessment, CALPADS/SIS, teachers, special education, communications, translator/interpreter, and school administrator.

From a current EL roster to individualized parent notices: the SDLA ITO workflow

Each notice is built from validated student data and reaches the family in an accessible language. This SDLA ITO (Input, Transformation, Output) graphic shows how the current EL roster, ELAS and results data, and program information become the dated roster, the notices and delivery proof, and the family response record.

SDLA ITO: eleven steps from the current EL roster, ELAS and results data, and program information, through validation, individualized notice generation, translation and delivery, and follow-up, to the dated roster, the notices and delivery proof, and the family response record.
Read down each column, then move to the next: Input identifies what to collect; Transformation covers validation, individualized notice generation, translation and delivery, and follow-up; Output covers the dated roster, the notices and delivery proof, and the family response record. Deliver no later than 30 days after the beginning of the school year.

Open the full-size workflow graphic

Operational workflow

  1. Freeze a current EL roster and validate ELAS, results, program, progress, and expected graduation/exit information.
  2. Generate individualized notices using current CDE content and local program choices.
  3. Translate and deliver no later than day 30 after the school year begins.
  4. Track returned questions or program choices and implement valid changes without altering assessment obligations.
  5. Reconcile delivery and unresolved records at pupil level.

Implementation pathway

Current roster
Individualized content
Accessible notice by day 30
Family choice/questions
Program and record follow-through

Evidence to retain

  • Dated EL roster
  • Data validation
  • Notice and translations
  • Delivery proof
  • Family response and program follow-up

Official guidance and help

Source review completed August 30, 2026. Verify current federal and California requirements, CDE and ELPAC manuals, local policy, pupil records, and live CALPADS/TOMS status before acting.