End-of-Year 3 Updates and Reminders CERT125 Will Be Disabled and CERT127 Will Become Fatal In analyzing the 2017–18 End-of-Year (EOY) 3 certified data, the California Department of Education (CDE) found that a significant number of local educational agencies (LEAs) did not report suspension records in the Student Discipline (SDIS) file for students who were reported as attending in-house suspension or absent due to an out-of-school suspension in the Student Absence Summary (STAS) file. To further enforce the alignment of discipline incidents to absence summary data, the CDE will implement for the 2018–19 EOY 3 submission, the following changes to existing validations: Disable certification v...

Data Collection in CALPADS for Adult-age Students In California, public K–12 local educational agencies (LEAs) serve three types of adult-age students: Students with disabilities in postsecondary/transition programs enrolled in K–12 schools and programs.Adult-age students attending charter schools with exclusive partnerships with one of the following programs:Workforce Innovation and Opportunity Act (WIOA)JobCorpsCalifornia Conservation CorpsYouthBuildAdult-age students attending Adult Education Programs (AEPs) funded with Adult Education Program funding. Recently, there has been confusion about which of these adult-age students should be reported to CALPADS. The purpose of this communicatio...

 Spring 2019 Training Offered:CALPADS Course Codes, Assignment Monitoring and LCAP Federal Addendum Equity Data Training Beginning in March 2019, California Department of Education (CDE) and Commission on Teacher Credentialing (CTC) staff will be conducting training sessions at county offices of education (COEs) throughout California. The training sessions will cover: The new State Assignment Accountability System (CalSAAS)Changes in the California Longitudinal Pupil Achievement Data System (CALPADS)Changes to the state course codes and descriptions The CalSAAS will use data from the CTC and the CDE to identify potential misassignments and provide a communication platform for counties a...

File Name: calpadsupdflash14_20190214-213924_1 File Size: 142 kb Download File Date: February14,2019 To: Local Educational Agency (LEA) Representatives From: California Department of Education (CDE) — California Longitudinal Pupil Achievement Data System (CALPADS) Team Guidance for Assigning Statewide Student Identifiers (SSIDs) for Adults Students in CALPADS Beginning in 2019–20, public K–12 local educational agencies (LEAs) that administer Adult Education Programs (AEPs) are responsible for acquiring statewide student identifiers (SSIDs) for adult students who do not have an SSID, or who do not have a social security number (SSN) in the California Community College Adult Education Data Sys...

CALPADS Status and Common Problems As of Monday, October 8th, CALPADS has been up and running. The CALPADS team has mitigated the issue of users suddenly receiving an error message when working in the system; until the issue is fully resolved, we estimate that approximately 10% of users may experience an instance where CALPADS momentarily presents an error message.Should this occur, the user should log back into CALPADS. Our number one priority continues to be to fully address this problem, but note that this may take a few days. All CALPADS LEA Administrators with a current application on file with the CDE have now been issued an account. If you submitted an LEA Administrator application an...

A recording of the October 3rd, 2018 Calpads Information Meeting.  Closed captioning completed by the School Technology Leadership crew. :)  If you find the timely resources found on this site useful, please consider signing up and becoming a member.  It's always free and we don't spam or sell the list.  Our goal is to get to 1,000 members by June, 2019!  We can do it!   ​

Reminder!  CALPADS is OFFLINE from September 21st to October 3rd, 2018 Some LEAs Require an Updated CALPADS LEA Administrator Application The CDE is updating all LEA CALPADS Administrator applications to ensure that current applications are on file. LEAs that do not have a current CALPADS LEA Administrator application on file were sent an email last week directing them to submit a request for an application to the CALPADS Service Desk. Once you receive the application, it is important that you return it as soon as possible because you will not be issued a new CALPADS account until an approved application is on file. We are working to respond immediately to application requests and to ex...

Save the Dates! Meeting 1September 28, 20189:00-11:00 am Location: TBD Meeting 2December 3, 20189:00-11:00 am TBD Meeting 3February 13, 20199:00-11:00 am TBD  This year LACOE will facilitate three CALPADS networking sessions timed strategically around important CALPADS certification dates. The goal of these sessions is to support CALPADS administrators and CALPADS data technicians (not an official CALPADS term) as this data source becomes increasingly important in the world of Accountability. CALPADS administrators/data technicians are the target audience for these meetings. Network sessions will highlight data timelines, connections to the CA accountability (for context purposes o...

Below is a PDF of pages 55 through 69 of the CALPADS Data Guide Version 9.3 that explains various program eligibilty and participation guidelines.   

There are more than 130 known errors in the CALPADS system currently.  If you are having difficulties with some errors or totals not working out as expected, try consulting the attached excel file.  It may contain information about your particular situation that may be impacting your district's data.  File Name: CALPAD_knownissues_july5-2018 File Size: 31 kb Download File

Published June 25, 2018.  The entire PDF file is below:    Download PDF File Here

There are four unique listservs that disseminate info about CALPADS.  One is maintained by CSIS/FCMAT and serves as a Q & A forum for day-to-day users.  The other three are "one-way" messaging systems and do not accept replies.  A list of these and their intended audiences and access instructions is below: "CALPADS" listservsIntended AudienceAccess Instructions  1.  "CSIS-LS" Lot's of back-and-forth messages from CALPADS Coordinators Individuals who work on a daily basis with all aspects of the system, including preparing data for upload, working with various SIS systems, resolving errors, and validating/verifying data.  The group is open to all local school district CALPADS administrators and usually has around 200 active participants.  This is a lively back-and-forth discussion forum with roughly 25 to 50 email messages going back and forth each day.  It is advisable to use a secondary email account just for this listserv or to create some rules within your email filter to sort these messages into their own folder. https://csis.fcmat.org/Pages/Listserv.aspx 2.  "CALPADS-LEA" Only official information According to the CDE website, "The CALPADS-LEA listserv is a private listserv restricted to LEAs. All requests for membership will be reviewed before approval is granted."  This is one of the official channels in which "Flash" updates from CDE regarding CALPADS is disseminated.  Generally anyone who is the LEA CALPADS Coordinator should be on this list to receive deadline information, product improvement updates, known issues updates, and new data requirement updates.  (Note to CDE - Since this is official information already posted on the CDE site, and not priviliged info in any way, it might make sense to open access of this list up a bit too!  That way we can assign a unique email address to it (e.g. This email address is being protected from spambots. You need JavaScript enabled to view it.) and then route this critically important info to all necessary parties at our schools.http://www.cde.ca.gov/ds/sp/cl/listservs.asp 3.  "CALPADS-SIS-VENDORS" Only official information "The CALPADS-SIS-VENDORS listserv provides information relevant to the development and implementation of CALPADS to Student Information System (SIS) vendors and LEAs utilizing custom-designed SISs. This listserv is an open listserv with no membership restrictions." This listserv provides an opportunity to understand how changes in the CALPADS system may impact your student information system (e.g. Aeries, PowerSchool, Infinite Campus, Illuminate SIS, and others).  There is usually a monthly vendor conference call as well, that is usually attended by representatives of those companies (when it hasn't been cancelled).   http://www.cde.ca.gov/ds/sp/cl/listservs.asp 4.  "CASEMIS-TO-CALPADS" Only official information "The CASEMIS-TO-CALPADS listserv disseminates information to LEAs regarding the transition from the California Special Education Management Information System (CASEMIS) to CALPADS. This listserv is an open listserv with no membership restrictions. "  Since the CASEMIS data is scheduled to "morph" into CALPADS at some point in the 2019-2020 time-frame, it would make sense for Special Education leaders and CALPADS Coordinators to participate in this listserv in order to anticipate these changes in how SPed data is captured, stored, and reported.http://www.cde.ca.gov/ds/sp/cl/listservs.asp

Here's a PDF of today's CALPADS Flash.      Download PDF File Here

A short 20 minute video explaining the "big picture" of the CALPADS end of year process. Reminder:  EOY deadline is July 31, 2018! 

Editor's note:  This just came across the CSIS listserv: Dear LEA Representative: We have determined the recent slowdown in CALPADS is due to sheer volume in the last week of the deadline. We were not able to get more LEAs certified earlier and reduce the load on the system prior to the deadline. As of Monday, 12/11/2017 only 50% of the 1,906 LEAs in the state had certified Fall 1. While we work to encourage LEAs to certify throughout the submission window we were unsuccessful to encourage more to complete sooner. So, due to this high volume causing extreme slowness with rendering reports and related screens, and the closure of some number of districts due to fires, the 2017 Fall 1 cert...

This is a truly fascinating use of "big data."   Kudos to Daniel Willis over at EdSource for creating a map that highlights where student homelessness is greatest throughout the state.  You can see the map here at this link:  https://edsource.org/2017/california-map-shows-hot-spots-of-homeless-students/588165.  To my memory this is the first time I have seen an actual "heat map" of the geographical locations where student homelessness is more pervasive than other areas.  Hopefully with the LCFF process additional resources will flow to these students and these schools to have a positive impact on their learning and continuity of educational services. &...

(Editor's Note:  I copied this directly from the PDF file that was distributed on the listserv.  A few folks were having issues with the attachment not coming through, so here is the raw text:) California Department of Education – CALPADS Team and Special Education Division Subject: CASEMIS to CALPADS (C2C) TRANSITION UPDATES END-OF-YEAR (EOY) SUBMISSION CERTIFICATION DEADLINE MOVED TO AUGUST 25, 2017 Per the CALPADS Update Flash #129 that was released on July 21, 2017, the final August 11th EOY certification deadline (the close of the amendment window) for EOY 1, 2, and 3 has been moved to August 25th, in order to accommodate a defect fix. Special Education Local Plan Areas (SELPA...

2017–18 BACK-TO-SCHOOL LETTER The California Department of Education (CDE) would first like to thank local educational agencies (LEAs) for their dedication and hard work in certifying the 2016–17 End-of- Year (EOY) submissions. LEAs are to be congratulated for meeting the challenge of submitting student absence summary data for the first time and certifying all EOY submissions in August. The CDE also recognizes that the school year has already started and LEAs are busy enrolling students and scheduling them into classes. The CDE has sent Superintendents and Charter School Administrators the annual Back-to-School letter for data collections, and in that letter we emphasize the importance of e...

CALPADS LEA ADMINISTRATOR AUTHORIZATION INTERIM PROCESS To implement best practices and enhance overall CALPADS security, the process for authorizing CALPADS LEA Administrators has been modified. If the CALPADS Administrator application on file at the California Department of Education (CDE) is over one year old, a new application is now required upon an LEA Administrator account password reset request. This process will continue until the completion of the 2017–18 End-of-Year (EOY) data submission, and will not begin this August as stated in the April 2017 CALPADS Information Meeting. A new process will begin with the rollout of the changes to the CALPADS security model and upgraded user in...