Save the Dates! Meeting 1September 28, 20189:00-11:00 am Location: TBD Meeting 2December 3, 20189:00-11:00 am TBD Meeting 3February 13, 20199:00-11:00 am TBD  This year LACOE will facilitate three CALPADS networking sessions timed strategically around important CALPADS certification dates. The goal of these sessions is to support CALPADS administrators and CALPADS data technicians (not an official CALPADS term) as this data source becomes increasingly important in the world of Accountability. CALPADS administrators/data technicians are the target audience for these meetings. Network sessions will highlight data timelines, connections to the CA accountability (for context purposes o...

Dear DataQuest Users: This message is to notify you that there have been several data reports released recently to both DataQuest and the California Department of Education (CDE) Downloadable Files web page. The DataQuest Reports are available here: https://dq.cde.ca.gov/dataquest/. The downloadable files are available here: https://www.cde.ca.gov/ds/sd/sd/. New DataQuest Reports and Downloadable Files 1. The CDE has developed the following new DataQuest Four-Year Adjusted Cohort Graduation Rate (ACGR) and Outcome reports that incorporate the new business rule changes: Four-Year Adjusted Cohort Graduation Rate Four-Year Adjusted Cohort Graduation Rate (with County/District/School data) Four-...

 Below is the PDF file that was distributed today to Dashboard Coordinators.  

The CALPADS deadlines for the 2018-19 school year are listed below: CALPADS Calendar for 2018–19 CALPADS Snapshot Collection Windows and Certification Deadlines CALPADS Submission Census Day Primary Data Submitted Official Submission Window Certification Deadline Amendment Window Fall 1 October 3, 2018 2018–19 Enrollment Counts 2017–18 Grads and Drops English Language Acquisition Status Immigrant Counts Free/Reduced Price Meal Eligibility October 3, 2018 to November 21, 2018 November 21, 2018 November 22, 2018 to December 7, 2018 Fall 2 October 3, 2018 Student Course Enrollments Staff Assignments and FTE English Learner Education Services November 27, 2018 to February ...

 Here are the significant changes from the release today of the new CALPADS Data Guide: Name Section Summary of Changes Student Enrollment 2.1.1 Removed Ungraded Elementary and Ungraded Secondary verbiage from Field # 1.24 (Grade Level). Student Enrollment 2.1.1 Added new comment for District of Choice to Field 1.30 (Student School Transfer Code). Student Information (Demographics) 2.1.2 Added “K-12” to Data Element Public Name for Field Number 2.36. Student Program-Eligbility and Participation 2.1.3 Removed Pregnant and Parenting and 504 Accommodation Plan under participating and added to eligibility. English Learners 3.1.2 Corrected Field Number and Data Element Public for...

We are nearly finished with the build-out of the CALPADS reports section of the website.  We've listed the 84 active reports (both certification and support).  For each we list the name of the report, a screenshot, description, and list of the data elements (the actual headers of the report).  Eventually we will add some additional info for each. Registered members can also post comments/questions/tips for each.

Below is a PDF of pages 55 through 69 of the CALPADS Data Guide Version 9.3 that explains various program eligibilty and participation guidelines.   

There are more than 130 known errors in the CALPADS system currently.  If you are having difficulties with some errors or totals not working out as expected, try consulting the attached excel file.  It may contain information about your particular situation that may be impacting your district's data.  File Name: CALPAD_knownissues_july5-2018 File Size: 31 kb Download File

Published June 25, 2018.  The entire PDF file is below:    Download PDF File Here

Here's a PDF of today's CALPADS Flash.      Download PDF File Here

A short 20 minute video explaining the "big picture" of the CALPADS end of year process. Reminder:  EOY deadline is July 31, 2018! 

 Dear LEA Representatives, The February 23 CALPADS Fall 2 certification deadline has been suspended. The final Fall 2 certification deadline (the close of the amendment window) remains March 23. It is important for local educational agencies (LEAs) to certify their Fall 2 data submission on or before March 23, 2018 in order to report their official staff full-time equivalent (FTE), English learner (EL) services, and student course enrollment data. Because there will be no February 23 deadline, no letters will be sent to superintendents of local educational agencies (LEAs) that do not certify by February 23. LEAs with certification errors should continue to resolve errors as soon as poss...

I've created a poll based on a question posted today in one of the CALPADS forums.  You must be logged in to vote!  See image below for how to access poll. 

Editor's note:  This just came across the CSIS listserv: Dear LEA Representative: We have determined the recent slowdown in CALPADS is due to sheer volume in the last week of the deadline. We were not able to get more LEAs certified earlier and reduce the load on the system prior to the deadline. As of Monday, 12/11/2017 only 50% of the 1,906 LEAs in the state had certified Fall 1. While we work to encourage LEAs to certify throughout the submission window we were unsuccessful to encourage more to complete sooner. So, due to this high volume causing extreme slowness with rendering reports and related screens, and the closure of some number of districts due to fires, the 2017 Fall 1 cert...

This is a truly fascinating use of "big data."   Kudos to Daniel Willis over at EdSource for creating a map that highlights where student homelessness is greatest throughout the state.  You can see the map here at this link:  https://edsource.org/2017/california-map-shows-hot-spots-of-homeless-students/588165.  To my memory this is the first time I have seen an actual "heat map" of the geographical locations where student homelessness is more pervasive than other areas.  Hopefully with the LCFF process additional resources will flow to these students and these schools to have a positive impact on their learning and continuity of educational services. &...

Census Day is the one day within the Academic Year on which an official enrollment count is taken. For the Fall Calpads data collection, Census Day is the first Wednesday in October. Students who are enrolled in a particular school on this day are counted in various ways towards overall enrollment and additional considerations.​

2017–18 BACK-TO-SCHOOL LETTER The California Department of Education (CDE) would first like to thank local educational agencies (LEAs) for their dedication and hard work in certifying the 2016–17 End-of- Year (EOY) submissions. LEAs are to be congratulated for meeting the challenge of submitting student absence summary data for the first time and certifying all EOY submissions in August. The CDE also recognizes that the school year has already started and LEAs are busy enrolling students and scheduling them into classes. The CDE has sent Superintendents and Charter School Administrators the annual Back-to-School letter for data collections, and in that letter we emphasize the importance of e...

(Editor's Note:  I copied this directly from the PDF file that was distributed on the listserv.  A few folks were having issues with the attachment not coming through, so here is the raw text:) California Department of Education – CALPADS Team and Special Education Division Subject: CASEMIS to CALPADS (C2C) TRANSITION UPDATES END-OF-YEAR (EOY) SUBMISSION CERTIFICATION DEADLINE MOVED TO AUGUST 25, 2017 Per the CALPADS Update Flash #129 that was released on July 21, 2017, the final August 11th EOY certification deadline (the close of the amendment window) for EOY 1, 2, and 3 has been moved to August 25th, in order to accommodate a defect fix. Special Education Local Plan Areas (SELPA...

Hot off the digital press!  CALPADS EOY for Beginners.  A ~30 minute video that explains the CALPADS End of Year process for newbies.