(Editor's Note - From an email distributed today to all CA Accountablity Coordinators) Dear Accountability Coordinators:  The purpose of this e-mail is to inform you of two important notifications announcing the opening of the 2016–17 End-of-Year (EOY) data submission to the California Longitudinal Pupil Achievement Data System (CALPADS).  These notifications are attached and are also available online on the California Department of Education’s Web site at: 2016–17 Data Collections:  Mid-Year Update (May 5, 2017 Letter to Superintendents and Charter Administrators): http://www.cde.ca.gov/ds/sp/cl/data1617midyearupdate.asp  CALPADS Update FLASH #127: http://www.cde.ca.gov/...

(Editor's Note:  From an email from the CASEMIS listserv from earlier this week -Thanks Rose!) Dear County and District Superintendents and Charter School Administrators: REVIEW AND CERTIFICATION OF SPECIAL EDUCATION DISCIPLINE DATA IN THE CALIFORNIA LONGITUDINAL PUPIL ACHIEVEMENT DATA SYSTEM In the spring of 2015, the California Department of Education (CDE) began a process to align data collection processes for students with disabilities in California. This process ensures student data are accurate for the purposes of both monitoring and accountability, as outlined in the Individuals with Disabilities Education Act (IDEA) and the Every Student Succeeds Act (ESSA). In 2015–16, the coll...

CALPADS LEA ADMINISTRATOR AUTHORIZATION INTERIM PROCESS To implement best practices and enhance overall CALPADS security, the process for authorizing CALPADS LEA Administrators has been modified. If the CALPADS Administrator application on file at the California Department of Education (CDE) is over one year old, a new application is now required upon an LEA Administrator account password reset request. This process will continue until the completion of the 2017–18 End-of-Year (EOY) data submission, and will not begin this August as stated in the April 2017 CALPADS Information Meeting. A new process will begin with the rollout of the changes to the CALPADS security model and upgraded user in...

Coinciding with the May 9, 2017 CALPADS release, the following documents have been updated and are posted on the CDE CALPADS Web page at http://www.cde.ca.gov/calpads, under the System Documentation  CALPADS File Specifications (v8.6) CALPADS User Manual (v8.5) CALPADS Error List (v8.9) CALPADS SSID and Enrollment Procedures (v8.6)CALPADS Data Guide (v8.6)  CALPADS File Specifications v8.6  CALPADS Code Sets (v8.6)  The CALPADS Code Sets document is provided in Microsoft Excel format and contains the current code values referenced in the CALPADS File Specifications (CFS) for the coded value data elements. The Code Sets document includes the Code Set Na...

The California Department of Education (CDE) is pleased to announce the availability of new features on the California School Dashboard (Dashboard) being field-tested this spring. These features include the reporting of local indicator data for local educational agencies (LEAs) that have submitted information through the self-reflection tools and the release of the Detailed Reports.  To assist stakeholders, LEAs, and the public understand these new features, the CDE is hosting a Webinar on May 9, 2017, at 2 p.m. that will review these new features. The PowerPoint slides from the Webinar will be subsequently posted on the CDE California Accountability Model and School Dashboard Web page ...

​Here's an even better video explaining how the new California School Dashboard works and what it replaces. (And why this system is likely a better, more holistic approach to evaluating school progress). The video was created by two educators from Brea Olinda USD, who gave me permission to link to the video here on the site.  Thanks Kerry & Erin! ​

CAASPP Update Focusing on the California Assessment of Student Performance and Progress (CAASPP) System, including the Smarter Balanced assessments—a major component of CAASPP—and the California Alternate Assessments and science assessments.  Accessibility Notes: Updated Guide Now Available! The updated  Accessibility Guide for CAASPP Online Testing , which includes a change log (in the appendix), is now available on both the  Student Accessibility Resources and Test Settings  Web page and the  Manuals and Instructions  Web page of the CAASP Portal Web site. March System Downtime Begins Tonight Tonight at 5 p.m. through March 20 at 7 a.m., the Test Operations Management System, Test Administrator Interface, Interim Assessment (IA) Viewer, IA Hand Scoring, Online Reporting System, and the Appeal, Completion Status, and Roster Management systems will be undergoing system maintenance and will not be accessible. March 20—California Alternate Assessments and California Science Tests March 20—the opening of the CAASPP science and alternate assessments administration—is less than a week away! Are you ready? The high school grade-level assignment for the pilot California Science Test (CAST) and the pilot California Alternate Assessment (CAA) for Science can be confirmed by checking the assignment link on the CAASPP Portal  CAST Web page .  Confirm your  CAA version assignments  before you start printing out Directions for Administration (DFAs) or administer the CAA for English Language Arts and CAA for Mathematics. The new CAA for Science pilot test is a performance task (PT) assessment designed to be administered closer to the student’s instructional activity. This innovative assessment allows test examiners (TEs) some flexibility in the administration of the PT. TEs can select familiar materials for students and allow students to demonstrate what they know. A sample training test is available on the CAASPP Portal  CAAs Web page . The training test is aligned with the grade five California Next Generation Science Standards but can be used by students in any of the tested grades to familiarize educators, students, parents, and stakeholders with the testing format of the pilot. This training test is the same type of embedded PT that will be administered during this year’s pilot CAA for Science. Designed to be administered one on one, the training test PT is nonsecure and for use in preparing for the pilot CAA for Science.  Science Fact Sheets The  California Science Test Pilot Assessment Fact Sheet  is now available! It provides a quick and easy “Who, What, When, Why, and How” for the CAST as well as a timeline for implementation through to the operational assessment in 2019. A fact sheet for the California Alternate Assessment for Science will be posted soon. Please share this e-mail with any educators in your local educational agency who would be interested in or benefit from this information.  To join the e-mail list, send a blank e-mail message to  This email address is being protected from spambots. You need JavaScript enabled to view it. .  Are you a new subscriber? Visit the CDE  CAASPP Update Web page  to find previous issues.

Dear Accountability Coordinators:  March 13, 2017  INFORMATION REGARDING THE UPDATED DATA FILES FOR THE DASHBOARD AND 5-BY-5 GRID PLACEMENT REPORTS  On Wednesday, March 8, 2017, an e-mail was sent notifying that updates were made to: (1) the data files for the Suspension, Graduation, and English Learner Progress Indicators, (2) the California School Dashboard, and (3) the Five-by-Five Placement Reports. This is a follow-up to that communication to inform you of the specific revisions made and to notify you that the Academic Indicator will be updated by the end of the day. The specific updates are as follows:    Suspension Rate Indicator: The local educational agency (LEA)-level data now exclude charter and alternative schools’ data. Prior to the update, the LEA-level data included these schools’ data. This update impacted most LEAs’ suspension rate data. Graduation Rate Indicator: The LEA-level data now exclude all alternative schools’ data. Prior to the update, only Alternative Schools Accountability Model (ASAM) schools’ data were excluded. The revisions now exclude both ASAM schools’ data and schools that meet the alternative school definition in the California Education Code (EC) (i.e., continuation, community day, opportunity, juvenile court, county community, etc.). This update impacted a limited number of LEAs only. English Learner Progress Indicator: Prior to the update, LEAs and schools received an automatic assignment of an Orange performance level if they did not test at least 50 percent of their annual California English Language Development Test (CELDT) test takers. The calculation of the 50 percent has been revised to include all CELDT test takers, not just annual test takers. This update reduced the number of schools that were assigned the Orange performance level. (There are no LEAs that received an assignment of an Orange performance level.) Academic Indicator:Determining the N size of “30 or more” for the Students with Disabilities (SWD) student group has been revised to be based only on students who have a valid primary disability code in the California Longitudinal Pupil Achievement Data System (CALPADS). Therefore, the SWD student group will receive a performance level (color) if the group has 30 or more students with a valid primary disability code in both the current and prior years of data. However, this student group also includes students who exited special education and have not received special education services for up to two years. These students are not used to determine the “30 or more” N size. But, both current and exited SWDs are included in the calculation for Status and Change. For example, a school that has 28 students with a valid primary disability code and two students who exited special education within the past two years would not receive a performance level because students with a valid primary disability code is less than 30. Because the N size is above ten, Status and Change will be reported based on all 30 students.  This update reduced the number of SWD student groups that receive a performance level.  If you have any questions regarding this e-mail, please contact the Academic...

FALL 2 COLLECTION WINDOW: DEADLINE REMINDER The final Fall 2 amendment window closes on March 31, 2017. It is important for local educational agencies (LEAs) to certify the Fall 2 submission on or before March 31, 2017 in order to report their official staff full-time equivalent (FTE), English learner (EL) services, and student courseenrollment data.    CHANGES TO THE CALPADS DIRECT CERTIFICATION EXTRACT On March 7, 2017, CALPADS will stop using status code “Other” (represented by “O” in the CALPADS interface) for students eligible for free meals. The CALPADS user interface (UI) for the Direct Certification extract will display additional status codes as noted in the table below. CALPADS will replace the “O” sta tus with the appropriate status: “M” for Free MediCal , “R” for Reduced MediCal, or “T” for TANF. The “ S ” status code for SNAP will not change. “Other” (“O”) is the only status being replaced.  LEAs should be aware there will be four codes that indicate whether a student is flagged for Direct Certification: Codes S, M, R, and T. The CALPADS UI will be changed to show the new Direct Certification Status codes. The status code selection is a multi-selection drop-down menu that can be controlled as follows: With a mouse click plus the Shift key (to select an entire group of continuous options) or with a mouse click plus the CTRL key (to select various status code options in a random order). As of March 7, 2017, the Direct Certification extract will reflect the following values noted in the table. Note that if you request the Direct Certification extract prior to March 7, 2017, the system will use status codes of “ S, ” “ O, ” and “ N ” (and as mentioned above, “O” will be replaced accordingly as of March 7). (Note: The table below continues on the following page.)   Code Definition SSNAP – The student is directly certified for free meals because the student is receiving Supplemental Nutrition Assistance Program (SNAP) benefits (also known as CalFresh). M Free MediCal – The student is directly certified for free meals because the student has met the income eligibility criteria through the MediCal program. R Reduced MediCal – The student is directly certified for reduced-price meals because the student has met the income eligibility criteria through the MediCal program. T TANF – The student is directly certified for free meals through TANF, the Temporary Assistance for Needy Families program (CalWORKS). N Not Certified – The student is not directly certified for free meals.  For more information, please contact the Direct Certification team ( This email address is being protected from spambots. You need JavaScript enabled to view it. ) in the Nutrition Services Division within the California Department of Education (CDE). For CALPADS-related questions, contact the CALPADS Service Desk at This email address is being protected from spambots. You need JavaScript enabled to view it.       UPCOMING CHANGES TO LEA ADMINISTRATOR AUTHORIZATION PROCESS  The CDE is updating the LEA Administrator authorization process to meet current security best practices. A more secure and comprehensive process will be implemented in late summer 2017. Additional information in this regard will...