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Note: This email was originally distributed on March 1st, 2017 to the Calfiornia Dashboard Coordinator's listserv: Dear Dashboard Coordinators: March 1, 2017 UPDATE ON PUBLIC RELEASE AND NEW FUNCTIONALITY The California School Dashboard local educational agency (LEA) preview period continues through early March. This correspondence provides an update on the public launch, new system functionality, and future system features expected to rollout prior to the public launch. Public Launch The public launch is tentatively scheduled for the week of March 13, 2017. We encourage LEAs to continue to use this period to share their performance data with local stakeholders. A communications toolkit (see Resources section below) is available to assist in that effort. As the specific date of public launch nears, we will notify Dashboard Coordinators and Public Information Officers about the communications rollout for state, regional, and local media outlets. New Web site Features Since the LEA preview began on February 10, 2017, several new Dashboard features are now available. Most notably, users can now select Single Student Group Reports to see how a particular student group is performing with respect to any of the state indicators. This feature can be accessed by selecting a state indicator from any of the report tabs and then selecting a student group within the Single Indicator Report. In response to user feedback, updates are now available to assist with navigating throughout the site, including ensuring that report navigation tabs are present on all pages. Functionality Under Development The following features are under development and are expected to rollout prior to the public launch in March 2017. Student Group Report Availability: The Student Group Report provides the performance of all students and each student group on the state indicators. Users can choose to highlight only the student groups in the Blue and Green performance levels, the Yellow performance level, or the Orange and Red performance levels. Local Performance Indicators-New Performance Categories: Based on stakeholder feedback, the three performance levels for the local indicators, Met, Not Met, and Not Met for Two or More Years are being changed to Data Reported, Data Not Reported, Data Not Reported for Two or More Years. This change is designed to clarify that meeting the standard is based on whether the LEA collected and reported the local performance data for each of the local indicators. Grade 11 Smarter Balanced Assessment Results: The Grade 11 Smarter Balanced Assessment results will be available on the College/Career Single Indicator Report. This data is a component of the College/Career Indicator that will be made available in fall 2017. Additional Data on English Learners: English learner (EL) only and ELs who have not been reclassified as fluent English proficient (RFEP) will be available on the English Language Arts and Mathematics assessments Single Indicator Reports. Optional Narrative Box: The Optional Narrative Box functionality will be operational prior to the public release to provide LEAs the opportunity to explain their local context or identify any circumstances that may have impacted their performance. Resources In conjunction...
CARS NewsFlash #55 News Flash 55 was sent to LEA User Administrators announcing the 2016 Winter Release Webinar video has been posted to YouTube. To: Consolidated Application Subscription List, CARS LEA User Administrators From: Consolidated Application and Reporting System (CARS) Project Team Date: January 27, 2017 Subject: Consolidated Application and Reporting System Update FLASH #55 2016 Winter Release Webinar The Consolidated Application and Reporting System (CARS) Project Team has created a YouTube video: 2016 Winter Release Webinar. The recording provides an overview of how to navigate within the CARS and a general review of the Winter Release data collections. The direct link is: https://youtu.be/fgu0VpiuVUM . We recommend that you view the recording in full screen mode to make the smaller text easier to read. Other Resources You can find other helpful resources on the Consolidated Application (ConApp) Web site at http://www.cde.ca.gov/fg/aa/co/ including: 2016–17 Consolidated Application Program Guidance2016–17 Consolidated Application Instructions Each form’s data entry instructions include step-by-step procedures to complete the form, a list of all error messages, and (if applicable) how to resolve the error. Also, the CARS Web page at http://www.cde.ca.gov/fg/aa/co/cars.asp includes the CARS LEA User Guide that contains more information on how the system works and how to use each of the tabs. Deadline Reminder All 2016 Winter Release data collections are due Tuesday, February 28, 2017. As the deadline approaches, and more LEAs are submitting data, the system performance will slow down due to the volume of data saved. We encourage you to avoid the rush and certify your ConApp early. Note: the data collections will remain open after the deadline while we validate submitted data and expedite unsubmitted data. Additional Information If you have any questions regarding CARS, please contact the Consolidated Application Support Desk by e-mail at
There are four unique listservs that disseminate info about CALPADS. One is maintained by CSIS/FCMAT and serves as a Q & A forum for day-to-day users. The other three are "one-way" messaging systems and do not accept replies. A list of these and their intended audiences and access instructions is below: "CALPADS" listservsIntended AudienceAccess Instructions 1. "CSIS-LS" Lot's of back-and-forth messages from CALPADS Coordinators Individuals who work on a daily basis with all aspects of the system, including preparing data for upload, working with various SIS systems, resolving errors, and validating/verifying data. The group is open to all local school district CALPADS administrators and usually has around 200 active participants. This is a lively back-and-forth discussion forum with roughly 25 to 50 email messages going back and forth each day. It is advisable to use a secondary email account just for this listserv or to create some rules within your email filter to sort these messages into their own folder. https://csis.fcmat.org/Pages/Listserv.aspx 2. "CALPADS-LEA" Only official information According to the CDE website, "The CALPADS-LEA listserv is a private listserv restricted to LEAs. All requests for membership will be reviewed before approval is granted." This is one of the official channels in which "Flash" updates from CDE regarding CALPADS is disseminated. Generally anyone who is the LEA CALPADS Coordinator should be on this list to receive deadline information, product improvement updates, known issues updates, and new data requirement updates. (Note to CDE - Since this is official information already posted on the CDE site, and not priviliged info in any way, it might make sense to open access of this list up a bit too! That way we can assign a unique email address to it (e.g.
Still don't have a revised date for the Fall 1 CALPADS cert. Hang in there everybody!
2016 Spring Release Webinar The Consolidated Application and Reporting System (CARS) Project Team has created our second YouTube video: 2016 Spring Release Webinar. The recording is an overview for local educational agencies (LEA), of how to navigate within the CARS and a general review of the Spring Release data collections. The direct link is: https://youtube/UTLDHSN_RhM . Given the clarity of the smaller text is not the best, we recommend that you view the recording in full screen mode. Also, the following additional training information is available from the Consolidated Application (ConApp) Web site at http://www.cde.ca.gov/fg/aa/co/: 2016-17 Consolidated Application Program Guidance2016-17 Consolidated Application Instructions Each form’s instructions include step-by-step instructions to complete the forms, a list of all error messages, and if applicable how to resolve the error. The CARS Web site at http://www.cde.ca.gov/fg/aa/co/cars.asp includes a link to the CARS LEA User Guide that contains more information on how the system works and how to use each of the tabs. "Missing" 2016-17 Data Collections ConApp Support has received a number of telephone calls and e-mails about “missing” 2016-17 data collections. Please remember that the display of additional data collections is dependent on what you apply for in the 2016-17 Application for Funding.
2016-17 Spring Release The Consolidated Application and Reporting System (CARS) is on schedule for a Sunday, May 15, 2016 release of the data collections listed below. All data collections will have a deadline date of June 30, 2016. 2014-15 Expenditure Reports Title II, Part A Fiscal Year Expenditure Report, 24 MonthsTitle III, Part A Immigrant YTD Obligations Report, 24 MonthsTitle III, Part A LEP YTD Obligations Report, 24 Months 2015–16 End of Year Reports Title I, Part A Nonprofit Private School Student Demographics and ServicesTitle I, Part A School Funded Staff ReportTitle I, Part A Parental Involvement PoliciesTitle I, Part A School Program Improvement ActivitiesTitle I, Part A Program Improvement Expenditures and Reallocation CriteriaTitle I, Part D Facilities ReportTitle I, Part D Demographics by ProgramTitle I, Part D OutcomesTitle I, Part D Academic PerformanceTitle II, Part A School Class Size Reduction ReportTitle II, Part A Fiscal Year Expenditure Report, 12 MonthsTitle III, Part A Immigrant YTD Obligations Report, 12 MonthsTitle III, Part A LEP Nonprofit Private School ReimbursementTitle III, Part A LEP YTD Obligations Report, 12 MonthsTitle VI, Part B, Subpart 2 RLIS Activity ReportHomeless Education Policy, Requirements, and Implementation 2016–17 Application for Funding Reports Certification of AssurancesProtected Prayer CertificationApplication for FundingSchool Student Counts, ProjectedOther ESEA Nonprofit Private School ParticipationEconomic Impact Aid School Funding PlanTitle I, Part A Nonprofit Private School ParticipationTitle I, Part A Planned School AllocationsSubstitute System for Time Accounting Summary of Changes 2014-15 Title III, Part A Immigrant YTD Expenditure Report, 24 Months Added display of supplemental entitlement which is included in calculating unspent funds. 2015–16 Title I, Part D All forms:If the program-specific (At-Risk; Neglected; Juvenile Detention) count of facilities in Title I, Part D Facilities Report is greater than zero and the number of same program-specific facilities that reported student data is equal to zero, then the program section in each form will not display.Outcomes:Added new field to each program section: “Within 90 calendar days after exit, the number of students who earned high school course credits.”Added new field to each program section: “Within 90 calendar days after exit, the number of students who enrolled in GED program.” 2015–16 Homeless Education Policy, Requirements, and Implementation Added new field to indicate whether the homeless liaison has attended and/or participated in homeless education liaison training within the last two years.Added new field, if homeless liaison has completed training, to indicate at what leve was provided: Local; County; State; National. 2016–17 Other ESEA Nonprofit Private School Participation Added Title III, Part A Immigrant as a participation option. California Longitudinal Pupil Achievement Data System Data Dependency on CARS for School Title I Program Status The California Longitudinal Pupil Achievement Data System (CALPADS) End of Year 2 (EOY2) data collection is dependent on data that LEAs certify in the CARS Title I, Part A Notification of Authorization of Schoolwide Program (SWP) data collection. If the LEA has not already certified their 2015-16 Title I, Part A Notification of Authorization of SWP school data, CALPADS will consider all schools in the district...
There are 9 types of CALPADS Extract files: 1. ODS Extracts 2. SSID Extract 3. Candidate List Extract 4. Replacement SSID Extract 5. Rejected Records Extract 6. Direct Certification Extract 7. Assessment - Student Results Extract New! 8. Assessment - Individual Student Results Extract New! 9. Suspense Resolution Records Type #1 - "Operational Data Store or 'O.D.S.' extract" Generating an ODS extract is useful if you want to compare the data in CALPADS to what is in your own SIS system. Since an ODS extract pulls out the "live" data, you can match what is in CALPADS to your own data to make sure you have enrolled or exited all of the students correctly, to identify students who might be participating in a program, determine the EL status, etc. There are 13 different types of ODS extract files. They are virtually identical to the files used to upload data to the calpads system from your student information system, with three differences: the ODS Extract file is structured like the input file with the addition of two fields, (A) the upload date and (B) the last date updated, at the end of each record. Additionally, the (C) Record Type Code will have a ‘-R’ appended to the Input Record Type Code. ODS Extract Record Type Codes # Record Type Input Record Type Code ODS Extract Record Type Code 1 SSID Enrollment SENR SENR-R 2 Student Information SINF SINF-R 3 Student English Language Acquisition SELA SELA-R 4 Student Program SPRG SPRG-R 5 Student Discipline SDIS SDIS-R 6 Student Waivers SWAV SWAV-R 7 Staff Demographics SDEM SDEM-R 8 Staff Assignment SASS SASS-R 9 Course Section Enrollment CRSE CRSE-R 10 Course Section Completion CRSC CRSC-R 11 Student Course Section Enrollment SCSE SCSE-R 12 Student Course Section Completion SCSC SCSC-R 13 Student Career Technical Education SCTE SCTE-R Type #2 - "SSID extract" An LEA may request an extract of their "State Student Identifier Number" or "SSID" information from the CALPADS portal. CALPADS will create the extract file according to the user’s specified selection criteria. The SSIDs in the file may be imported into a local student information system and/or used locally on the user’s personal computing system. The file will contain a list of SSIDs and limited demographics based on the selected filter criteria defined by the LEA. CALPADS will extract ONLY THE SSIDs associated with the students currently enrolled in the LEA. The content of the SSID Extract file is listed in the table below. SSID Extract Record Layout # CALPADS File Element Field Type Max Length Business Rule 1 Reporting LEA CS 7 This will default to the institution identifier of the User ID. May not be blank. 2 School of Attendance CS 7 The 7 digit code associated with the student’s school of attendance. May not be blank. 3 SSID CS 10 The SSID for the student. If the SSID associated with the enrollment is retired, the system will populate the SSID field with the active SSID associated with the retired...
Dear LEA Representative, CALPADS Fall 1 training sessions are now open for registration. Please be sure to select the appropriate class that aligns best with your CALPADS experience. Classes will be added to the schedule as needed to accommodate the demand. To obtain detailed information about class descriptions and the target audiences for each class offered, please see the CALPADS Course Catalog on the FCMAT/CSIS Web site at http://csis.fcmat.org/Pages/Course-Catalog.aspx. All of the training sessions will be held via Microsoft Lync Internet conferencing. The training material, along with instructions regarding how to access the Web conference, will be sent one day prior to each training date. You may enroll in a training session via the FCMAT/CSIS Training Web site (see below). When you enroll, please be sure to note the training date on your calendar. Once you have enrolled in a training session, you will no longer see the "Enroll" button for that particular training session. (There will be a "Dis-enroll" button, should you no longer wish to be enrolled.) Please share this information with others in your agency where appropriate. COURSE TITLES: The following table lists available Fall 1 courses for CALPADS 2016 and the recommended target audience for each: Training SessionsRecommended Target AudienceFall 1 - Reporting and CertificationNew staff and experienced staff needing a refresher;Fall 1 - Advanced Reporting and CertificationExperienced staff who successfully completed Fall 1 last year TRAINING REGISTRATION: You must have an account for the FCMAT/CSIS Web site in order to register for training. The training registration process will require logging in to the FCMAT/CSIS Web site. If you do not have an account for the FCMAT/CSIS Web site, you will need to register for one: See the FCMAT/CSIS document entitled How to R= egister for an Account on the FCMAT-CSIS Web site at http://csis.fcmat.org/Documents/Documentation/How-To-Register-For-A-FCMAT-CSIS-Website-Account.pdf. Once you have an account, you can register for training sessions. To register for the Fall 2016 CALPADS training sessions, visit the FCMAT/CSIS training Web page at http://csis.fcmat.org/Pages/Trainings.aspx. Should you have any questions, please contact the CALPADS Service Desk via either of these methods: 1. Submitting a service request ticket via the CALPADS Service Request form at http://www2.cde.ca.gov/calpadshelp/default.aspx 2. E-mailing
(Note: Original Source: CALPADS Email from August 5, 2016 ) It’s time to begin preparations for the 2016 Fall 1 CALPADS data collection! This communication serves to announce the initial 2016–17 CALPADS training schedule and remind LEAs of the importance of training and the appropriate class sequence. The 2016–17 schedule starts off with offering the Essential 2 and Essential 3 courses, along with a new course regarding CALPADS documentation. The first Fall 1 training session will occur the week of September 12. Registration availability for the Fall 1 sessions will be posted in the beginning of September. NEW COURSE The Guide to CALPADS Documentationtraining sessionwill familiarize users with CALPADS documentation and support tools. In this session, we will review the purpose of the CALPADS documents, how they are used, how they link together, and where you can find them. This is not a required course for the Training Recognition award, but this course is highly recommended if you want to better understand how to get the most out of the documentation. NEW STAFF If you are new to CALPADS, you are expected to take the CALPADS Essential classes (course numbers 2–4) to become familiar with the CALPADS functionality. These Essential classes provide the foundation necessary to prepare for the specific data collections (Fall 1, Fall 2, etc.) as well as to prepare for the steps in Statewide Student Identifier (SSID) requests and Anomaly resolution. Once the Essential 2–3 classes are completed, you should attend the Fall 1 Reporting & Certification class. After the Fall 1 submission is well under way, you should attend the Essential 4 and Fall 2 classes. Additionally, the Q&A sessions listed in the schedule complement your learning experience and allow an opportunity to talk with support staff. The Q&A sessions require registration and are available to anyone, regardless of your training level. EXPERIENCED STAFF CALPADS users who completed the Fall 1 data submission last year do not need to take the Essential classes unless they feel that a repeat will be beneficial. The Fall 1 Advanced class was created for staff who have a strong understanding of the data submission process and want to learn about changes in the current year. SELF-PACED TRAINING Self-Paced modules for all the training sessions are available for everyone. The Self-Paced modules are a good alternative to the presenter-led sessions when you want to learn on your own, need a refresher on a particular topic, or can’t find time to attend the live sessions. We request that users register for the Self-Paced modules, so that we can update our records to reflect who has attended training. Self-Paced Registration can be found here: http://csis.fcmat.org/Pages/Self-Paced-Training.aspx. The Self-Paced content for Fall 1 will be updated by the end of November. CLASS ENROLLMENT To obtain detailed information about class descriptions and the target audiences for each class offered, please visit the FCMAT/CSIS Class Descriptions Web page at: http://csis.fcmat.org/Pages/Course-Catalog.aspx. All of the sessions will be held via Microsoft Skype Internet conferencing. The training material, along with instructions...