SDEM0114

Staff Employment End Date Less Than Staff Employment Start Date

CALPADS requires schools to upload FOUR separate text files, each containing specific information related to staff demographics, assignments, and HQT data.

Ideally, this information should be entered into PowerSchool from July to October 1st. It is possible to go past this deadline, but CALPADS requires this entire process be complete by a specific date than changes each year.

CALPADS uses approximately 10-12 different "data points" in order to satisfy the reporting requirements.

For credentialed teachers and administrators, this requires:

• Employee's First, Middle, and Last Names
• Their Staff ID number
• California SEID (State Educator Identifier #) - Certificated Staff Only
• Date of Birth
• Gender
• Highest degree earned (e.g. BA, MA, Ed.D., Ph.D.)
• Position Status (Tenured, Probationary, Temporary, etc)
• Date of hire for the District
• Date of exit/termination of the District (if applicable)
• Total number of years employed with current district (even for new employees, must be set at minimum of "1")
• Total Number of years as a California Teacher/Administrator (even for new employees, must be set at minimum of "1")

Each full or part-time certificated employee needs to have an "assignment" associated with one or more schools or the district office.
Teachers with active rosters AND administrators MUST have an assignment record that is unique to each year.

A "regular" full-time teacher at a single site would have an "assignment" of 100%.

A part-time teacher might have a 50% assignment for the year.

An individual who is both teaching and serving as an administrator might be recorded as having a 50% teaching assignment, and then a 50% adminitrative assignment.

When a staff member is no longer employed at your school, you must "de-activate" their record in PowerSchool so they can no longer access their gradebooks. Also, you need to place an end date in their CALPADS assignment page that matches their last day of employment.

If a teacher is qualified to teach one specific subject (e.g. Biology), but is also teaching a course OUTSIDE of their credential, they would be marked with the appropriate "Not Highly Qualified" for any course outside of the scope of their credentialled areas of expertise.

On this screen, enter the following information:

• Highest Degree Code
• Total Years in this LEA
• Total Years of Educational Service.

All teachers, regardless of assignment percentage, must be tagged as a teacher (Teacher -12 is the actual CALPADS designation)

All administrators must be tagged as an administrator AND THEY MUST ALSO HAVE ONE OR MORE JOB CODES!

See the CBEDS assignment course code mapping for CALPADS to obtain the complete this of administrator job codes.

For Classified Employess you will need to select the CBED-ORA Classified and Bilingula Paraporfessional Information link.