Dear CALPADS LEA Administrators and Representatives: This is the two-week update to the May 4, 2022 listserv message that announced a delay to the opening of the 2021-22 End-of-Year (EOY) submission window.  The CDE plans to open the EOY submission window on Thursday, May 26, 2022. Additionally, in recognition of the delayed opening, current system issues, and the need for student information system vendors to implement changes to local systems and users to adjust local business practices, the July 31, 2022 certification deadline has been lifted.  The CDE recognizes that LEAs will need adequate time to submit and review data for quality, and will assess the need to extend the...

Disabling of the Student Discipline File on February 25, 2020 In preparation for implementing the new student incident files for the 2019–20 End-of-Year (EOY) 3 submission, the current Student Discipline (SDIS) file and User Interface will be disabled on February 25, 2020. Therefore, beginning February 25, 2020, LEAs will not be able to: Update historical SDIS information through batch or online.View Student Detail Discipline and historical Incident Discipline data in the CALPADS User Interface.Access Operational Data Store (ODS) versions of the discipline reports (reports 7.xx). Therefore, any updates to student discipline data in prior years in the CALPADS Operational Data Store must be ma...

Important Reminder to update the Student English Language Acquisition Status in CALPADS Prior to Summative Testing for the English Language Proficiency Assessment for California All English learners must be assessed annually with the Summative English Language Proficiency Assessment for California (ELPAC). In order to be tested, students must have an English Language Acquisition Status (ELAS) of English Learner (EL) in CALPADS. Therefore, it is critical that students' ELAS are up-to-date in CALPADS before the Summative ELPAC testing opens on February 3, 2020, in order that students may be tested. In addition, any students' initial ELAS statuses that have been corrected through one of the all...

When to Use an Individualized Family Service Plan (IFSP), Individualized Education Program (IEP), or an Individualized Service Plan (ISP) This Flash provides further specificity to Flash 161 regarding which plan types students with disabilities (SWD) should have. Individuals: Birth to 35 months should have an Individualized Family Service Plan (IFSP). Ages 3 to 5, should have an Individualized Education Program (IEP), even if the child is attending a private preschool, private transitional kindergarten, or private kindergarten (that is not a nonpublic, nonsectarian certified school). LEAs should enroll students ages 3 to 5 who are attending a private school at the district level, with the Re...

A list of the new bugs . . .  :(  Problem Number Classification Sub Classification Title Request Description Work-Around Priority 5233 Defect Fall 1 Certification Module Fall 1: Invalid fatal CERT138 error CERT 138 is triggered when the exit code is E140. n/a High 5232 Defect Reports & Extracts CERT142 - spelling errors on Certification Error Report Typos on 1.0 Certification Error report for CERT142. n/a Low 5231 Defect Reports & Extracts Fall 1: Snapshot Report 16.1 and 16.3 missing some students Some students who appear to be eligible are missing from 16.1 and 16.3 reports. n/a High 5230 Defect Reports & Extracts Fall 1 Certification page shows inflated error counts ...

Postsecondary Status File The CALPADS File Specifications (CFS) includes a new file, the Postsecondary Status (PSTS) file that will be implemented in 2019–20. This file will be used by LEAs to submit survey data to CALPADS that LEAs previously submitted to the CDE through the Perkins Data System (PDS) and the California Special Education Management Information System (CASEMIS), both of which are now retired. LEAs have generally collected the postsecondary status data for Career Technical Education (CTE) pathway completers and concentrators, and students with disabilities (SWD) who have completed secondary education, through a student survey. LEAs will now submit the data they have collected ...

Changes in reporting for Multilingual and English Learner ProgramsThe attached CALPADS Update FLASH #163 (3 page PDF file) provides information about the following topics: New Language Instruction Program Codes for Native and Non-Native English SpeakersReporting English Learner Participation in Language Acquisition ProgramsReporting English Learner Services File Name: calpadsupdflash16_20190926-191911_1 File Size: 145 kb Download File

Special Education Data Collection in CALPADS  Beginning September 10, 2019, CALPADS will accept data related to Students with Disabilities (SWD) that were previously submitted to the CDE through the California Special Education Management Information System (CASEMIS). 14 page PDF file. File Name: calpadsupdflash161 File Size: 404 kb Download File

File Name: AB-2657-Implementation File Size: 299 kb Download File California Department of Education presentation that reviews the newly enacted AB2657 and the requirements for data collection in CALPADS and suggestions for best practices.  18 page PowerPoint file.

Dear LEA Representatives, CALPADS will have a notable change after the regularly scheduled maintenance on Tuesday, May 7th. The SSID Enrollment (SENR) file will have 6 new data elements to capture the postsecondary/transition status indicator and five work-based learning indicators. It is highly recommended that LEAs finish processing any existing SENR jobs before May 7. SSID Enrollment jobs that are currently "In Review" or "Ready for Review" should be posted prior to the May 7th release. That said, jobs in these states can still be posted after the release. Note however that the CALPADS Team prefers and strongly recommends that everyone start fresh with the new SENR file format on May 7.

End-of-Year 3 Updates and Reminders CERT125 Will Be Disabled and CERT127 Will Become Fatal In analyzing the 2017–18 End-of-Year (EOY) 3 certified data, the California Department of Education (CDE) found that a significant number of local educational agencies (LEAs) did not report suspension records in the Student Discipline (SDIS) file for students who were reported as attending in-house suspension or absent due to an out-of-school suspension in the Student Absence Summary (STAS) file. To further enforce the alignment of discipline incidents to absence summary data, the CDE will implement for the 2018–19 EOY 3 submission, the following changes to existing validations: Disable certification v...

Data Collection in CALPADS for Adult-age Students In California, public K–12 local educational agencies (LEAs) serve three types of adult-age students: Students with disabilities in postsecondary/transition programs enrolled in K–12 schools and programs.Adult-age students attending charter schools with exclusive partnerships with one of the following programs:Workforce Innovation and Opportunity Act (WIOA)JobCorpsCalifornia Conservation CorpsYouthBuildAdult-age students attending Adult Education Programs (AEPs) funded with Adult Education Program funding. Recently, there has been confusion about which of these adult-age students should be reported to CALPADS. The purpose of this communicatio...

 Spring 2019 Training Offered:CALPADS Course Codes, Assignment Monitoring and LCAP Federal Addendum Equity Data Training Beginning in March 2019, California Department of Education (CDE) and Commission on Teacher Credentialing (CTC) staff will be conducting training sessions at county offices of education (COEs) throughout California. The training sessions will cover: The new State Assignment Accountability System (CalSAAS)Changes in the California Longitudinal Pupil Achievement Data System (CALPADS)Changes to the state course codes and descriptions The CalSAAS will use data from the CTC and the CDE to identify potential misassignments and provide a communication platform for counties a...

File Name: calpadsupdflash14_20190214-213924_1 File Size: 142 kb Download File Date: February14,2019 To: Local Educational Agency (LEA) Representatives From: California Department of Education (CDE) — California Longitudinal Pupil Achievement Data System (CALPADS) Team Guidance for Assigning Statewide Student Identifiers (SSIDs) for Adults Students in CALPADS Beginning in 2019–20, public K–12 local educational agencies (LEAs) that administer Adult Education Programs (AEPs) are responsible for acquiring statewide student identifiers (SSIDs) for adult students who do not have an SSID, or who do not have a social security number (SSN) in the California Community College Adult Education Data Sys...

CALPADS Status and Common Problems As of Monday, October 8th, CALPADS has been up and running. The CALPADS team has mitigated the issue of users suddenly receiving an error message when working in the system; until the issue is fully resolved, we estimate that approximately 10% of users may experience an instance where CALPADS momentarily presents an error message.Should this occur, the user should log back into CALPADS. Our number one priority continues to be to fully address this problem, but note that this may take a few days. All CALPADS LEA Administrators with a current application on file with the CDE have now been issued an account. If you submitted an LEA Administrator application an...

 August 2018 "Data for the English Language Proficiency Assessments for California (ELPAC) in CALPADS presentation.

A recording of the October 3rd, 2018 Calpads Information Meeting.  Closed captioning completed by the School Technology Leadership crew. :)  If you find the timely resources found on this site useful, please consider signing up and becoming a member.  It's always free and we don't spam or sell the list.  Our goal is to get to 1,000 members by June, 2019!  We can do it!   ​

Reminder!  CALPADS is OFFLINE from September 21st to October 3rd, 2018 Some LEAs Require an Updated CALPADS LEA Administrator Application The CDE is updating all LEA CALPADS Administrator applications to ensure that current applications are on file. LEAs that do not have a current CALPADS LEA Administrator application on file were sent an email last week directing them to submit a request for an application to the CALPADS Service Desk. Once you receive the application, it is important that you return it as soon as possible because you will not be issued a new CALPADS account until an approved application is on file. We are working to respond immediately to application requests and to ex...