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Product Details

EdFiles simplifies the process of converting large amounts of paper based files to useful electronic data by eliminating the fear of critical business disruptions and loss of valuable information, utilizing 100s of contingencies and case study findings. EdFiles has a 3D file folder interface for scanned paper file folders and adheres to a 100% commitment to quality scanning service!
Student Data Privacy
Detailed Security Compliance For:
  • SOX
  • GLBA
  • SAS-70
  • Conveniently and securely accessible electronically from anywhere.
  • Easily searchable
  • Preserved and Backed up
  • Formatted for Analysis, Reporting and Integration.
  • Freely retrievable without ANY retrieval and delivery costs & hassles.
  • Available to all type and size budgets.
Storage Conversion
Option 1: File Imaging/Scanning Service
SCAN EVERYTHING NOW. Eliminate the paper storage all together and put everything online or CDs/External Drives. Retrieve files at our fingertips and save $1000s on storage and Time.

Option 2: SmartStorage Service
SCAN ON DEMAND. No Retrieval Costs. Eliminate the hassle/burden of searching for files in storage units or paying file retrieval & delivery fees for traditional ¡°DUMB Record Storage Services.¡±

Option 3: Storage Conversion
Program SCAN OVER TIME. Instead of letting your boxes sit in storage collecting dust, they are gradually scanned, backed up and then destroyed.

Operational Security
  • ISO17799-based policies and procedures, regularly reviewed as part of our SAS70 Type II audit process
  • All employees trained on documented information security and privacy procedures
  • Access to confidential information restricted to authorized personnel only, according to documented processes
  • Systems access logged and tracked for auditing purposes
  • Secure document-destruction policies for all sensitive information
  • Fully documented change-management procedures
  • Independently audited disaster recovery and business continuity plans in place and support services
Physical Security
  • Data center access limited to Authorized data center technicians
  • Biometricscanning for controlled data center access
  • Security camera monitoring at alldata center locations
  • 24x7 onsite staff provides additional protection against unauthorized entry
  • Unmarked facilities to help maintain low profile
  • Physical security audited by an independent firm
System Security
  • System installation using hardened, patched OS
  • System patching configured by Rackspace to provide ongoing protection from exploits
  • Dedicated firewall and VPN services to help block unauthorized system access
  • Data protection with managed backup solutions
  • Dedicated intrusion detection devices to provide an additional layer of protection against unauthorized system access
  • Distributed Denial of Service (DDoS) mitigation services based on proprietary Rackspace PrevenTier™ system
User Security
You control your files.Documents stored in EdFiles are private by default. They are only accessible to others if you choose to share them or make them public.

99.9% uptime guarantee
We give a 99.9% uptime guarantee to make sure that you always have access to your files.

Support Options
  • Email
  • Phone
This list is compiled annually through our web surveys, internet research, and phone interviews with California school districts.

School Districts in California that use EdFiles*

Currently there is no data in the system