For our sixth annual survey the School Data Leadership Association has teamed up with the California IT in Education group to send out this new and expanded survey. We've updated this year's survey to include all the systems mentioned in the responses from last year's survey. And we've also included a new section related to the COVID-19 Pandemic. Our hope is that by collecting this information from both our "data" and "IT" communities we can create shareable resources to help district leaders. Thank you for your support. The survey should take no more than 5 minutes to complete and the results are shared only within our two communities.
Note: We take our responsibility to the California K-12 community seriously and will make the results of this survey available only to our members in an aggregated, anonymous format. The list of systems used by each district will be added to the SDLA database and shared with CITE members.
Part 1 - Covid-19 Considerations
Access and Training During Distance Learning
How many devices did your district already own prior to March 1st, 2020?
How many NEW devices did your district purchase since March 1st, 2020?
How many MORE devices does your district plan on purchasing for the 2020-21 school year?
Impact on Data Team
Part 2 - Essential District Enterprise Systems
#1 Board Management allows districts to manage their School Board agendas and public dissemination of materials pursuant to the Brown Act.
#2 Campus Safety includes any system dedicated to securing the campus (e.g. surveillance video, alarm systems, etc.)
Client Management / SSO
#4 Data Analysis/Metrics are enterprise systems that allow the collection, storage, and reporting of student test results and/or other data points related to the success of the organization.
#5 Data Integration / Warehouse systems allow for major ETL processes to occur between systems.
#6 Family Notification / Messaging Systems allow teachers and administrators to quickly make out-bound telephone calls, send SMS messages, and/or emails to any student or parent subgroup. Used for emergency reverse 911 as well as routine parent/teacher communications.
#7 Financial Systems. These are systems that handle payroll, budgeting, financials, benefits, etc.
#8 Food Service / MEAL POS allow parents and students to pay for breakfast/lunch online and/or act as Point-of-Sales systems.
#9 Help Desk / Ticketing Systems. facilitate end-user support tickets via emall, web, text and/or phone.
#10 Human Resource Systems. These are systems that handle staff tracking, evaluation, etc.
#11 Instructional Software used by teachers and students to learn aspects of the curriculum.
#12 Learning Management Systems (LMS). Manage the administration, registration, security, delivery and reporting of electronic educational technology (e.g. e-learning) courses or learning modules.
#13 Managed File Transfer allows districts to send confidential emails with data that requires FERPA protection.
#14 Special Education / IEP allows districts to track and manage the Individual Education Plans for students with special needs.
#15 Student Assessment Systems allow for the creation, dissemination and evaluation of student achievement through formative and/or summative assessments either online or via paper/pencil.
Select the assessment system considered to be the PRIMARY one in use by your district.
#16 Student Registration systems. Allows parents to update student information and complete forms online.
#17 Student Information systems are used to track student and some staff records, course information, student schedules, attendance, and state reporting requirements.
#18 Substitute Management systems permit districts to manage the hiring and deployment of substitute teachers.
#19 Web Portals / CMS serve as the main public forum and website for the school district.
Part 3 - Secondary District Enterprise Systems
#20 Athletics / Team Management systems help schools schedule after-school teams, review student eligibility, schedule meets, etc.
#21 Behavior / Discipline Systems assist administrators in encouraging positive student behavior and in documenting incidents related to expulsions or suspensions.
#22 College / Career Planning create pathways to college applications, manage transcripts, or provide career guidance.
#23 Data Security / Monitoring systems maintain backups of sensitive data, provide additional security measures, and also provide real-time monitoring of attacks, etc.
#24 Device Management systems allow for the configuration and management of mobile devices such as tablets, Chromebooks, laptops, etc.
#25 Document Management Systems provide districts with the ability to scan and digitize print documents for permanent storage and retrieval.
#26 General Productivity Apps
#27 Health Management
#28 Library / Textbook Management
#29 Professional Development
#30 Transportation System
#31 Volunteer Management
#32 System Deployment (Imaging)
#33 ADA / OCR Compliance
#34 Chromebook Management
#35 Data Validation
#36 Facilities Management
#37 Fee / Payment Systems
#38 Video Streaming
#39 Visitor Management
#40 Workflow Management.